DIGIT offers several modules. Each module is designed to automate the manual workflows for various governance units.

Key Benefits

DIGIT enables ULBs to be more effective and accountable—and to make better, data-driven decisions. The platform ensures both interoperability among ULBs and rapid development of new modules by a wide array of software partners.

Introduction to BPA

The Building Plan Approval or BPA module allows stakeholders to submit building plans for approval by the concerned ULB departments. Construction or renovation of buildings is regulated by the Municipal Body in India. One must get permission from ULB prior to construction. This process involves submitting the building plan to ULB along with other documents. The ULB verifies the plan with other documents and approves the construction. The document which authorizes the construction is called Permit Order. One must have this permit order with him till the completion of construction. ULB officials will inspect various stages of construction and make sure it is compliant to the plan. Once the construction is complete, the Inspection Secretary inspects the building and releases a Completion certificate and finally an Occupancy Certificate. This completes the Building Plan Approval process.

Key Features

The module supports the following key functions -

1. eDCR scrutiny

2. Online submission of application for building permits and occupancy certificates

3. Document Scrutiny

4. Field inspection report capture

5. Pay fee, generate permit order and occupancy certificate online

6. Inspection of applications and online status

7. Configurable workflows

8. Auto fee calculation

9. Send applications back to citizens or reject applications

10. Integration with NOC department

User Roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

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Getting Started with BPA

This section of the user manual guides you through the user login process. Citizens can sign up to use the module through the online web portal or the mobile application login interface.

Refer to Logging Into DIGIT page to learn more about DIGIT user registration, logging in, editing user profile, and logging out.

Using BPA

This section guides you through the details of using the BPA module for each role. Click on the relevant role below to learn more about how to use the module.

1. Citizens

2. Stakeholder/Architect

3. DV

4. FI

5. NOC Verifier

6. BPA Approver

Property Tax

DIGIT-Property Tax (PT) is a self-serve web and mobile-based, easy-to-use and configurable product that addresses the objectives of municipal corporations and local government to automate all property tax operations, thus providing property tax assessment and payment services to citizens in real-time.

DIGIT modules follow structured workflows to allow easy tracking of applications and processes. This section walks you through the various workflows and features supported by each module.

DIGIT users can sign up to use various modules through the online web portal or the mobile application login interface.

User Registration

The first step to logging in to use the DIGIT modules is to register as a user.

Enter the ULB url in your browser. For instance, people of Punjab will use the link https://mseva.lgpunjab.gov.in/citizen/user/register to register for Punjab mSeva services.

Enter your Mobile Number, Name, City to register as a user. Click on the Continue button.

The system sends an OTP to the given mobile number. Enter the OTP.

Click on the Resend button on the screen in case you have not received your OTP. Click on the Get Started button after entering the OTP. You are now registered as a user in the DIGIT app.

User Login

Enter the URL https://egov-micro-qa.egovernments.org/citizen/ to log in to the system. Click on the Login button.

Enter your Mobile Number. Mobile app users can scan the QR code on the screen to file/track complaints. Click on the Continue button.

Enter the OTP sent to the registered mobile number. Click on the Continue button. You are logged in to the app.

Edit User Profile

Click on the drop-down icon next to your profile logo on the top right corner of the window to change your account details. Click on Edit Profile.

Enter your new user Name if you want to change the existing profile name. Select the applicable City from the drop-down list if you want to change your city settings. Enter your Email Id if you want to reset your email address.

Click on the Save button. The profile changes are saved and applied.

Change Language Settings

Users can change the language of the app from English to Hindi or the local language for ease and convenience. To change language click on the button labelled English adjacent to the profile icon.

Select the preferred language from the list of available languages. The system menu and prompts will now be displayed in the selected language.

Logging Out

To log out from the app click on the drop-down icon next to your profile logo on the top right corner of the window. Click on Logout.

You are logged out of the system.

Citizens

Citizens represent individuals, groups, and communities who are the building owners or occupants. The BPA module provides the citizens with the scope to view building permit applications submitted by the stakeholders or architects. They can request the stakeholders to make any changes in the application if required. Citizens approve the applications and make the payment.

The citizen can -

1. Register stakeholders

2. View application status

3. Request edits

4. Approve application

5. Make payment

Register Stakeholders

The citizen user portal allows stakeholders to register themselves on the OBPAS system. Stakeholders constitute architects, builders, engineers, supervisors, or town planners. A unique license number is generated for each stakeholder on the system.

To register stakeholders

Navigate to Building Plan Approval option in the sidebar. Click on the Register Technical Person/Builder card on the screen.

Select the applicable Technical Person License Type in the License Details tab.

Click on the Next Step button to move to the next section of the registration form.

Enter the Applicant Name. Select the applicable Gender of the applicant. Enter the applicant’s Date of Birth, Mobile No., Email, and PAN No. Enter the Permanent Address of the applicant. Scroll down to enter the Correspondence Address. Check the Same as Permanent Address box if both addresses are the same. This will auto-populate the permanent address as the correspondence address.

Click on the Next Step button.

Click on the Upload File button to upload the Required Documents for verification. The list of required documents depends on the selected licensee type. Click on the Next Step button to move to the Summary page of the application.

Check the box in the Declaration section to testify the submitted details in the application. Click on the Submit button. The application is submitted for further processing. A unique Application Number is generated by the system for easy reference. Make a note of this number to track your application status and details.

Now click on the Proceed to Payment button to pay the registration fee.

Click on the Make Payment button.

Select the preferred payment option. Enter the required details to process the payment.

The system displays the payment success acknowledgement message along with the Payment Receipt No. Click on the Download or the Print button above to download or print the payment receipt.

The registration application is now in queue for document verification and approval by the Document Verifier and Approver.

Once the stakeholder is approved the applicant receives a notification. In addition, the Building Permit New Construction, Occupancy Certificate New Building Construction, and the DIGIT DCR Scrutiny options are added to the system menu.

View Application Status

The view application option allows citizens to review the application submitted by the stakeholder. In case there are any mistakes or changes required in the application the citizen can request the stakeholder to make these edits.

To view application status

Navigate to the Building Plan Approval option in the sidebar. Click on My Applications.

The My Applications screen will list all the applications submitted by the stakeholders on behalf of the citizen. The application details will display the status of each application.

Click on the View Details button below the relevant application details. Scroll down the application to view the submitted details. Click on the View History button on the top of the application to check the task and activity updates on the application.

Request edits and approve applications

Building permit applications submitted by the architects or any other stakeholders are routed to the citizens or the owner to verify details. The owner reviews the application details and sends back the application to the stakeholders if there is any mistake or any changes required in the application.

To request edits or approve application

Navigate to Building Plan Approval menu option in the sidebar. Click on My Applications.

Click on View Details button available for the relevant application.

Scroll down the application page to review the details submitted in the application.

Click on the Take Action button. Click on the Send to Architect button if some details require editing. This will open the Forward Application panel.

Enter the information you want to pass on to the architect in context to the application in the Comments section. Click on the Upload Files button to upload any supporting documents for the application.

Click on the Send To Architect button. The application is now in the stakeholder’s queue for further processing. Click on the Approve button if there are no changes required in the application. This will open the Forward Application panel.

Enter any Comments in context to the application in the panel. Click on the Upload Files button to upload any supporting documents for the application. Click on the Approve button. The system displays the approved success acknowledgement message.

Make Payment

The Make Payment button is enabled once the stakeholder submits the building permit or occupancy certificate application on behalf of the owner.

Click on the Application No. for which payment has to be made. The Payment Information details are available on the top of the application.

Click on the Make Payment button at the bottom of the screen.

The Payment Collection Details panel displays the Total Amount payable towards Application Fee along with the break-ups.

Select the relevant payment method. Enter the payment details.

The payment success acknowledgement message is displayed along with the Payment Receipt No. Click on the Download button to view or download the receipt in pdf format or click on the Print button to print the receipt.

Stakeholders

Stakeholders represent the registered builders, architects, town planners, engineers or supervisors. The stakeholder role within the system encompasses submitting details for eDCR scrutiny, obtaining building permit orders, completion certificates, and occupancy certificates.

Stakeholders can

• Register other stakeholders

• Submit for DIGIT DCR scrutiny

• Apply for Building Permits for New Construction

• Apply for Occupancy Certificates for New Building Construction

Register other stakeholders

Follow the steps outlined for Register Stakeholders in the Citizens section.

Submit for DIGIT-DCR Scrutiny

The DIGIT-DCR Scrutiny option in the BPA module allows stakeholders to upload and submit building plan diagrams. The scrutiny process checks if the drawing meets the required standards and applicable compliance guidelines. Once the scrutiny is complete, the plan is either approved or rejected depending on the scrutiny findings.

To submit plans and diagrams for DIGIT-DCR Scrutiny

Navigate to the eDCR Scrutiny menu option in the sidebar. Click on the New Building Plan Scrutiny card.

Select the applicable City for the proposed construction. Enter the Applicant Name. Click on the Upload File button to upload the plans and diagrams. The system accepts only .dxf files and maximum file size should not exceed 30MB.

Click on the Submit button to submit the plans for scrutiny. Click on the Clear Form button to start a fresh application.

The system displays a success acknowledgement message along with a unique Building Plan Scrutiny Number. Note this number for future reference. This number is required at the time of applying for a new building permit.

Click on the Download or Print button to download or print the Scrutiny Report.

The system might reject the submitted building plan if there are any errors or omissions in the plan. Make the corrections and upload the plan for scrutiny once again. Click on the Download or Print button to download or print the Scrutiny Report.

Click on the Create Building Permit Application button to apply for a permit.

Follow the same steps to apply for Occupancy Certificate eDCR Scrutiny for New Building.

Low-risk building permit application

Stakeholders can apply for low-risk building permit applications following the same steps outlined above. Permits for building plans marked as low risk are processed immediately and the stakeholders can download the permit order after submitting the required documents and details.

The key parameters defining low-risk application categories include -

• Height of the building is less than 10 meters

• The building construction site does not fall in any airport zone

• The building occupancy type is purely residential

The permit order issued for low-risk applications can be revoked by the State or ULB authorities if any inconsistencies or instances of non-compliance found during the verification and inspection process.

Apply for Building Permits for New Construction

Stakeholders can apply for building permits for new construction once the eDCR Scrutiny is approved.

To apply for building permits for new construction

Navigate to the Building Plan Approval menu option in the sidebar.

Click on Building Permit New Construction card. Select the City for the proposed construction in the popup window.

Alternatively, click on the Create Building Permit Application button once the DIGIT-DCR scrutiny is accepted.

The Apply for Building Permit form contains 5 sections - Basic Details, Scrutiny Details, Owner Info, Document and NOC Details, and Summary.

Occupancy, Application Type, Risk Type, and Service Type information in the Basic Details panel is auto-populated from the listed DIGIT-DCR scrutiny report. The Risk Type is Low in the case of low-risk permit applications.

Enter any additional comments in the Remarks field.

The system populates the current date as Application Date by default. In the Location Details panel enter Building/Colony Name, Street Name, Mohalla, Pincode, and GIS coordinates. The City field is auto-populated.

In the Details of Plot panel the Plot Area, and Khata No. are auto-populated from the listed eDCR reference document. Enter the Holding No., Plot No. (MSP), and Land Registration Details.

Click on the Next Step button to move to the Scrutiny Details section of the application form. The Scrutiny Details page displays the DIGIT DCR Number, a clickable link to download the Uploaded Diagram, and the Scrutiny Report.

The Occupancy, Sub-Occupancy, and Usage details are auto-populated from the eDCR report. Click on the Next Step button to move to the Owner Info section.

In the Owner Details panel select the applicable Owner Type and Type of Owner Subtype.

Enter the owner’s Mobile No., Applicant Name, Gender, Date of Birth, Email, Guardian’s Name, Relationship with guardian, PAN No., and Correspondence Address in the Owner Information panel.

Check the Is Primary Owner box if the person filling the application details is the primary owner. All system notifications will be sent to the primary owner.

Click on the Next Step button to move to the Document and NOC Details section.

Select the appropriate document type for each of the Required Documents categories. Click on the Upload File button to upload the documents. The permissible document file formats include .pdf and. jpeg extensions.

Scroll down the page to upload the Building Plan Diagram, Fire and Airport Authority NOC Details. If the users have the NOC documents click on the Upload button to attach the documents to the application.

Click on the Next Step button to review the application details. The Summary page displays the payable Application Fee details.

Once the owner approves the application it is put back in the stakeholder’s queue for submission. The stakeholder will find this application in the My Applications page with the status Stakeholder’s submission pending.

Click on the Application Number hyperlink to open the application. Check the Declaration checkbox at the bottom of the application. Scroll down the page and click on the Submit button.

The submit successful acknowledgement message is displayed on the screen. Click on the Make Payment button at the bottom of the screen to pay the application fees.

Apply for Occupancy Certificates for New Building Construction

Stakeholders can apply for occupancy certificates for new building construction once the occupancy eDCR Scrutiny is approved.

To submit for OC eDCR scrutiny

Navigate to eDCR Scrutiny menu option in the sidebar.

Click on Occupancy Certificate eDCR Scrutiny for New Building card. Select City.

Enter the applicable Building Permit Date and the Building Permit Number. Click on the search icon to populate the building permit details. Upload the Building Plan diagram.

Click on the Submit button to process the scrutiny.

Click on the Download or Print button to download or print the Scrutiny Report.

Click on the Create Occupancy Certificate Application button to proceed with the application or you can choose to proceed with the application later. Make a note of the OC Scrutiny Number that is required to create the application.

To apply for building permits for new construction

Navigate to the Building Plan Approval menu option in the sidebar. Click on Occupancy Certificate New Building Construction card.

Enter the applicable City for the new building construction.

Click on the Select button.

Enter the Occupancy Certificate Security Number. (The above steps are not required if the user has selected to create the OC application immediately after the OC scrutiny is completed).

The Application Type, Risk Type, Service Type, Applicant Name, Stakeholder Name, and Building Permit Number details will be auto-populated from the listed OC Scrutiny document.

The Application Date accepts the current date by default. Enter any comments in the Remarks field.

The Occupancy Certificate Scrutiny Details panel displays the eDCR Number, and a clickable link to download the Uploaded Image and Scrutiny Report.

The Actual Building Details are auto-populated from the scrutiny report. A Comparison Report is also generated at this stage. The comparison report provides a comparative assessment between the proposed construction and the actual construction diagram. This report can be downloaded once the OC application is submitted for further processing by the stakeholder.

Enter the Total Buildup Area (Sq Mtrs), Number of Floors, High From Ground Level from Mumty (In mtrs) details in the Actual Building Abstract panel.

Click on the Next Step button to move to the Documents and NOC Details section.

Select the appropriate document type for each of the Required Documents categories. Click on the Upload File button to upload the documents.

Click on the Next Step button to review the application details. The Summary page displays the payable Application Fee details.

Scroll down the page to review the application details. Click on the Send to Citizen button for final review and approval of the owner

To download the Comparison Report

Click on My Applications on the BPA home page.

Click on the relevant Application Number hyperlink to view the application.

Click on the Download or Print button to download the Comparison Report. This report is available for citizen download too.

Citizens represent individuals or communities who are the system end-users. The PGR module provides the citizens with the scope to file their complaints or grievances to initiate necessary action.

The Citizen role can -

File Complaints

The File Complaints option allows citizens to register their complaints.

The system will display the Complaint Registered Successfully message along with the Complaint No. Click on the Continue button. Your complaint details are available on the dashboard.

My Complaints

My Complaints tab enables citizens to track the status of their complaints.

To view or track complaints click on My Complaints tab. The system will display all complaints filed by you or from your account and the corresponding status. Click on the Open button corresponding to any complaint to view the complaint details.

The complaint summary view contains the Complaint Details, Complaint Timeline, and Comments text box. The complaint timeline indicates the action taken on the complaint and the current or pending action status of the complaint.

Enter any additional information about the complaint in the Comments section.

Rate Complaints

The PGR module enables the citizens to give their feedback on resolved complaints.

To rate resolved complaints navigate to the Complaints menu option in the sidebar. Click on the My Complaints tab. Scroll down to the complaint you want to rate. You can rate only complaints marked as Closed. Scroll down to the Complaint Timeline section.

Click on the Rate button on the timeline.

Click on the number of stars on the screen to rate the work on the complaint on five. Click on the most appropriate feedback statement to rate the work. Add any additional information in the Comments section. Click on the Submit button.

The system displays an acknowledgement for your ratings. Click on the Go To Home button to navigate back to the home page.

Reopen Complaints

To reopen the complaint navigate to Complaints > My Complaints menu option in the sidebar. Click on the closed complaint that you want to reopen. Scroll down to the Complaint Timeline section. Click on the Re-Open button on the timeline.

Select the appropriate reason for reopening the complaint. Click on the camera icon to upload any photos related to the complaint. Enter any additional information in the Comments section. Click on the Continue button once done. The system displays an acknowledgement message stating the complaint is reopened. Click on the Go To Home button to navigate back to the home page.

Document Verifier (DV)

The Document Verifier (DV) is responsible for verifying the required and supporting documents uploaded by the citizen or the stakeholder with the building permit or occupancy certificate application. The application is forwarded to the Field Inspector for further review once the DV finds the documents uploaded meet the requirements. Else, the application is either sent back to the citizen for refurbishing the documents or rejected.

DV can

Send application back to citizen

DV can send the application back to the citizen for any corrections or if any vital document has not been uploaded. The DV can also upload the documents on behalf of the citizens.

To send the application back to the citizen

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Upload button to upload relevant documents and NOC documents on behalf of the citizen.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Send Back to Citizen button if the documents do not meet the application requirements or any document is missing.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject Application or Revoke Applications

The DV can reject the application if the documents and information furnished by the citizen do not meet the permit or occupancy guidelines.

To reject or revoke applications

Enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Permit orders are sanctioned instantly for low-risk applications. However, the application goes through the normal workflows for document verification, field inspection, and NOC verification. The ULB authorities can revoke the permit order in case any anomalies are detected during the verification process.

Applications can be revoked at any stage by the Document Verifier, Field Inspector, or the NOC Verifier.

To revoke application

Click on the Application No. in the Assigned to Me section of the employee dashboard or enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application. Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Take Action button at the bottom of the application page once the review is completed.

Click on the Revocate button if the application details do not meet the permit requirements.

Enter the reason for revoking the permit in the Comments field.

Click on Upload Files to attach supporting documents. Click on the Revocate button. The permit order is revocated.

Verify and forward application

The DV verifies and forwards the application if the documents and information provided in the application are found satisfactory and complete.

To verify and forward the application

Enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application. Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Forward button once all documents are verified.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the field inspector for further processing.

Field Inspector (FI)

The field inspector or FI is responsible for conducting the field inspection of the construction site and premises. The FI prepares the inspection report based on the observations on the defined inspection parameters.

The FI can

Prepare Inspection Report

FI prepares the field inspection report and attaches the report to the application.

To prepare the inspection report

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Enter the Inspection Date and Inspection Time in the Inspection Report -1 panel. FI can add multiple field inspection reports as required.

Mark Yes or No as applicable for each item in the Inspection Checklist. Enter any additional information in the Remarks section available for each item in the checklist.

Select the applicable Document Type for each of the listed Documents. Click on the Upload File button to upload the relevant documents.

Click on +Add Another Field Inspection Report button to append additional inspection details.

Click on the Take Action button at the bottom of the application page once the review is complete.

Send application back to the citizen

To send the application back to the citizen

Click on Send Back to Citizen if any information or document is missing in the application.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject application

The FI can reject the application if the documents and information furnished by the citizen do not meet the permit or occupancy guidelines.

To reject the application

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Forward applications

The FI verifies and forwards the application if the documents and information provided in the application are found satisfactory and complete.

To forward the applications

Click on the Verify and Forward button.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the NOC Verifier for further processing.

NOC Verifier

The NOC Verifier is responsible for checking the no-objection permissions obtained for various civic authorities in context to the building construction. Commonly, a NOC is required from the Airports Authority and the Fire department to certify all guidelines are met by the builder and owner. If all requirements are met the NOC verifier forwards the application to the BPA Approver.

NOC Verifier can

Send back to citizen

The NOC Verifier can send the application back to the citizen in case there are some details missing in the form.

To send the application back to the citizen

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard. Or, enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details.

Click on the View File button to review the NOC documents uploaded with the application. Click on the Upload File button to upload NOC documents on behalf of the NOC issuing authority like Fire or Airport.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Send Back to Citizen button if the documents do not meet the application requirements or any document is missing.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject applications

The NOC Verifier can reject the application if the documents and information furnished by the citizen do not meet the prescribed guidelines.

To reject the application

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Verify and forward applications

The NOC Verifier verifies and forwards the application to the BPA Approver if the documents and information provided in the application are found satisfactory and complete.

To forward the applications

Click on the Verify and Forward button once all details are verified and found satisfactory.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the BPA Approval for final approval.

BPA Approver

The BPA Approver is responsible for approving or rejecting the application for building permits or occupancy certificates. Once approved the owner can download the permit or the occupancy certificate from the portal.

The BPA Approver can

Reject applications

BPA Approver can reject the application if the documents and information furnished by the citizen do not meet the prescribed guidelines.

To reject applications

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the search parameter to find the application pending for approval.

Click on the Application No. link to open the application. Scroll down the application to review the filled in details. Check the applicable conditions in the Permit Conditions list.

Enter any additional Permit Condition in the space given below the list. These conditions will be appended in the permit order. Click on the +Add More button to add more conditions.

Click on the Take Action button. Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Approve applications

The BPA Approver approves the application for building permit or occupancy certificate once the verification is complete and prescribed guidelines are met.

To approve applications

Click on the Approve button once all requirements and verifications are complete.

Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Approve button.

The application is approved.

The citizen or the stakeholder can now download and print the building permit or occupancy certificate from their account only after paying the permit fee. There is no fee applicable for an occupancy certificate.

The Trade License (TL) module offers the citizens and governance bodies a convenient and transparent means of processing trade licenses. Trade license is the permission issued by the local governing bodies to carry on specified business or trading activity within the authorized area. It is a mandatory document required to run a business or commercial activity of any type.

Key Features

The TL module enables citizens to apply for trade licenses or renew existing licenses online. It facilitates the governing bodies to validate and approve the license applications.

User Roles

Using TL

This section guides you through the details of using the TL module for each role. Click on the relevant role below to learn more about how to use the TL system.

Citizens and CE

Citizens represent individuals, communities, or business entities who are the system end-users. The TL module allows business owners to apply for a trade license online or even apply for renewal of an existing license.

The citizen can also approach the Counter Employee (CE) to submit new TL applications or raise renewal requests for existing licenses.

The Citizen or CE role can -

• Download payment receipts, license certificates, or applications

Apply For New TL

Citizens or CE can apply for a new trade license through the DIGIT web portal or the DIGIT mobile app. To apply for new TL click on the Trade License card available in the Citizen Services section of the DIGIT home page.

Click on the New Application button on the screen. This will open the TL application form page.

The system displays the Required Documents - Trade License list. Click on the Print button to get a hard copy of the documents list for reference.

Click on the Apply button to proceed with the trade license application. The form sections are available on the top of the page.

The New Application form page contains various sub-sections -

1. Trade Details

2. Owner Details

3. Documents

4. Summary

The system displays the Trade Details page. The page contains 4 panels - Trade Details, Trade Unit, Accessories, and Trade Location Details.

In the Trade Details panel, enter the following details.

Select the applicable Financial Year. Select the relevant License Type from the drop-down list. Enter the Name of Trade. Select the appropriate Structure Type and Structure Sub Type. Enter the Trade Commencement Date. Enter the Trade GST No. if applicable. Enter the Operational Area (Sq Ft). and the Number of Employees for the listed trade.

In the Trade Unit panel, provide the following details -

In the Accessories panel, enter the following details -

Enter the following details in the Trade Location Details panel -

Select the City. The system displays the registered city by default. Enter the Property ID/UID, Door/House No., Building/Colony Name, Street Name, Mohalla, and Pincode for the listed premises. Click on the map icon to provide the GIS coordinates for the location. Enter the Electricity Connection No. for the listed premise.

Click on the Next Step button to move to the Owner Details section.

Select the Type of Ownership and the Type of Sub-Ownership. Provide the following information in the Owner Information section.

Enter the owner Mobile No., Name, Father/Husband’s Name. Check Father or Husband to indicate the Relationship of the given name with the owner. Check the applicable Gender of the owner. Enter the Date of Birth of the owner. Enter the owner’s Email ID, PAN No., Correspondence Address. Select the applicable Special Owner Category from the drop-down list.

Click on the Next Step button to move to the Documents section.

Click on the Upload File button to browse and upload the required documents for processing the TL. Click on the Next Step button once all the documents are uploaded.

The Application Summary page provides all the information filled in by the applicant. The Application Summary panel on top of the page provides the Trade License Tax and Total Amount details. This amount has to be paid by the applicant.

Click on the View Breakup button to fetch the fee details.

The Trade License Application No. is displayed along with this message. Click on the Download button to download a copy of the application. Click on the Print button to print the application.

Renew Trade License

Citizens can renew their existing trade applications on the DIGIT portal. CE can also apply for TL renewal on behalf of the citizens. To renew TL navigate to the home page and then click on the Trade License option. Click on My Applications. Click on the Renew Now button on the specific license.

The system will display the license details. Click on the Take Action button. Click on the Edit button to make any changes to the existing license details. Click on the Submit for Renewal button to apply for renewal.

The Trade License is submitted for renewal.

Search Application

To search for a submitted application or track the status of submitted applications navigate to the Trade License home page.

Enter at least one of the listed search parameters in the Search panel. The listed search parameters include

• Application No.

• Trade License No.

• Owner Mobile No.

• Application Type

• From Date

• To Date

• Application Status

Click on the Search button. The system displays the records matching the listed parameter.

Click on the Application No. link. The screen displays the application details. Scroll down the page to view the details.

Click on the Take Action button and click on Edit option to edit the form details. The Task Status panel on the top of the Application displays the current status of the application.

Click on the View History button on the top right corner of the Task Status panel to view the actions taken on the application to date.

Pay Trade License Fee

Applicants have to pay the license fee once the TL application is approved. The application status changes to Pending for Payment. To make payment for the trade license fee click on your Application No. to open the application. Click on the Take Action button.

Click on Pay. Enter the payment details. The system allows you to pay by cash, cheque, or credit/debit card. Click on the Cash, Cheque, Credit/Debit Card tab depending on the preferred payment method.

Enter payment details as requested on the screen. Click on the Generate Receipt button to confirm the payment. The screen displays the success acknowledgement message along with the Payment Receipt No.

Once the payment is complete the Trade License Certificate is issued. Click on the Download or Print button to download or print the Payment Receipt and Trade License Certificate.

The Public Grievance Redressal or the PGR is a standardized solution offering on DIGIT platform to register and redress citizen grievances. It provides a transparent and trackable mechanism to solve public grievances by inducing responsive administration. PGR enables the citizens to file the complaints using various channels and helps the municipal employees to resolve them timely.

Key Features

• Citizens can lodge complaints, track, reopen and rate complaints through the web portal or the mobile application.

• ULB employees too can use the web or mobile interface to comment, forward, assign, verify, share, and resolve citizen complaints.

User Roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The manual provides a detailed description of how to use the system for each role.

Using PGR

This section guides you through the details of using the PGR module for each role. Click on the relevant role below to learn more about how to use the PGR system.

The W&S module allows citizens to apply for new connections and pay bills online. For employees, this module enables automated processing of new connection requests, editing existing connection details, generating water bills, and facilitating online collection of bill payments.

Features and applications

The module supports the following key functions -

1. Apply for new connections

2. Pay one-time connection charges for new water or sewerage connections

3. Pay recurring bills using online payment gateway

4. Download artefacts such as application details, connection details, bills, receipts, sanction letter and estimation notice

5. Process applications using configurable workflows

User roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

Using W&S

This section guides you through the details of using the [module name] module for each role. Click on the relevant role below to learn more about how to use the module.

1. Citizens

2. Counter Employee (CE)

3. Document Verifier (DV)

4. Field Inspector (FI)

5. Approver

Introduction to PT

The Property Tax (PT) module offers the citizens and governance bodies a convenient and transparent means of processing property taxes. Local governing bodies identify the applicable tax slabs for different types of properties. The PT module assesses properties, calculates tax amount, processes tax payment and generates tax collection reports.

Key Features

The PT module enables citizens to pay property taxes online. It facilitates the governing bodies process property tax payments.

User roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

Using PT

This section guides you through the details of using the PT module for each role. Click on the relevant role below to learn more about how to use the PT system.

1. Citizens

2. Counter Employee (CE)

3. Document Verifier (DV)

4. Field Inspector (FI)

5. Approver

This section contains all technical documents related to DIGIT stack.

The key services include -

• Core Services

• Business Services

• Municipal Services

• Utilities

Core Services is one of the key DIGIT components. Browse through this section to learn more about key configuration and integration details of these core services.

• Workflow Services

• Location Services

• User Services

• Access Control Services

This section provides technical details about business service setup, configuration, deployment, and API integration.

Details coming soon...

The mCollect module is designed to facilitate the ULBs process miscellaneous types of payments. Miscellaneous payments may include parking fees, advertising fees, rent, challans, etc. The module objective is to process and record payment collections on account of miscellaneous heads within the ULBs. This makes it easy to track payment receipts and generate reports for administrative purposes.

Key Features

The MCS module enables ULB employees to -

• Capture payment details

• Generate and print payment collection receipts

• Access dashboard analytics

• Generate reports for administration

User roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

Using MCS

This section guides you through the details of using the MCS module for the defined roles. Click on the relevant role below to learn more about how to use the MCS system.

Overview

User service is responsible for user data management and providing functionality to login and logout into Digit system

Pre-requisites

Before you proceed with the configuration, make sure the following pre-requisites are met -

• Java 8

• Kafka server is up and running

• Encryption and MDMS services are running

• PSQL server is running and database

• Redis is running

Key Functionalities

• Store, update and search user data

• Provide authentication

• Provide login, logout functionality into DIGIT platform

• Store user data PIIs in encrypted form

Interaction Diagram

Deployment Details

1. Setup latest version of egov-enc-service and egov-mdms- service

2. Deploy the latest version of egov-user service

3. Add Role-Action mapping for API’s

Configuration Details

Following application properties file in user service are configurable.

Integration Details

Integration Scope

User data management and functionality to login and logout into Digit system using OTP and password.

Integration Benefits

Providing following functionality to citizen and employee type users

• Employee:

  • User registration

  • Search user

  • Update user details

  • Forgot password

  • Change password

  • User role mapping(Single ULB to multiple roles)

  • Enable employee to login into DIGIT system based on a password.

• Citizen:

  • Create user

  • Update user

  • Search user

  • User registration using OTP

  • OTP based login

Steps to Integration

• To integrate, host of egov-user should be overwritten in the helm chart.

• Use /citizen/_create and /users/_createnovalidate endpoints for creating users into the system

• Use /v1/_search and /_search endpoints to search users in the system depending on various search parameters

• Use /profile/_update for partial update and /users/_updatenovalidate for update

• Use /password/nologin/_update for otp based password reset and /password/_update for logged in user password reset

• Use /user/oauth/token for generating token, /_logoutfor logout and /_details for getting user information from his token

Reference Docs

Doc Links

API List

Overview

A core application which provides location details of the tenant for which the services are being provided.

Pre-requisites

Before you proceed with the documentation, make sure the following pre-requisites are met -

• Java 8

• PSQL server is running and database is created

• Knowledge of egov-mdms service

• egov-mdms service is running and all the required mdms master are loaded in it

Key Functionalities

• The location information is also known as boundary data of ULB

• Boundary data can be of different hierarchies ADMIN, ELECTION hierarchy which is defined by the Administrators, Revenue hierarchy defined by the Revenue department.

• The election hierarchy has the locations divided into several types like zone, election ward, block, street and locality. The Revenue hierarchy has the locations divided into a zone, ward, block and locality.

• The model which defines the localities like zone, ward and etc is boundary object which contains information like name, lat, long, parent or children boundary if any. The boundaries come under each other in a hierarchy like a zone contains wards, ward contains blocks, a block contains locality. The order in which the boundaries are contained in each other will differ based on the tenants.

Deployment Details

1. Add/Update the mdms master file which contain boundary data of ULB’s.

2. Add Role-Action mapping for egov-location API’s.

3. Deploy/Redeploy the latest version of egov-mdms service.

4. Fill the above environment variables in egov-location with proper values.

5. Deploy the latest version of egov-location service.

Configuration Details

The boundary data has been moved to mdms from the master tables in DB. The location service fetches the JSON from mdms and parses it to the structure of boundary object as mentioned above. A sample master would look like below.

{
  "tenantId": "pg.cityA",
   "moduleName": "egov-location",
  "TenantBoundary": [
  {
      "hierarchyType": {
              "code": "ADMIN",
              "name": "ADMIN"
      },
       "boundary": {
                "id": 1,
                "boundaryNum": 1,
                "name": "CityA",
                "localname": "CityA",
                "longitude": null,
                "latitude": null,
                "label": "City",
                "code": "pg.cityA",
                "children": []
        }

    }
 ]
}

Integration

Integration Scope

The egov-location API’s can be used by any module which needs to store the location details of the tenant.

Integration Benefits

• Get the boundary details based on boundary type and hierarchy type within the tenant boundary structure.

• Get the geographical boundaries by providing appropriate GeoJson.

• Get the tenant list in the given latitude and longitude.

Steps to Integration

1. To integrate, host of egov-location should be overwritten in helm chart.

2. /boundarys/_search should be added as the search endpoint for searching boundary details based on tenant Id, Boundary Type, Hierarchy Type etc.

3. /geography/_search should be added as the search endpoint .This method handles all requests related to geographical boundaries by providing appropriate GeoJson and other associated data based on tenantId or lat/long etc.

4. /tenant/_search should be added as the search endpoint. This method tries to resolve a given lat, long to a corresponding tenant, provided there exists a mapping between the reverse geocoded city to tenant.

5. The MDMS Tenant boundary master file should be loaded in MDMS service.

Reference Docs

Doc Links

API List

Please refer to the Swagger API contract for egov-location service to understand the structure of APIs and to have a visualisation of all internal APIs.

Overview

The objective of PDF generation service is to bulk generate pdf as per requirement.

Pre-requisites

Before you proceed with the documentation, make sure the following pre-requisites are met -

• Install npm.

• Kafka server is up and running.

• egov-persister service is running and has pdf generation persister config path added in it.

• PSQL server is running and the database is created to store filestore id and job id of generated pdf.

Key Functionalities

• Provide a common framework to generate PDF.

• Provide flexibility to customise the PDF as per the requirement.

• Provide functionality to add an image, Qr Code in PDF.

• Provide functionality to generate pdf in bulk.

• Provide functionality to specify a maximum number of records to be written in one PDF.

External Libraries used :

Interaction Diagram

Deployment Details

1. Create data config and format config for a PDF according to product requirement.

2. Add data config and format config files in PDF configuration

3. Add the file path of data and format config in the environment yml file

4. Deploy the latest version of pdf-service in a particular environment.

Configuration Details

Integration

Integration Scope

The PDF configuration can be used by any module which needs to show particular information in PDF format that can be print/downloaded by the user.

Integration Benefits

• Functionality to generate PDFs in bulk.

• Avoid regeneration.

• Support QR codes and Images.

• Functionality to specify the maximum number of records to be written in one PDF.

• Uploading generated PDF to filestore and return filestore id for easy access.

Steps to Integration

1. To download and print the required PDF _create API has to be called with the required key (For Integration with UI, please refer to the links in Reference Docs)

Reference Docs

Doc Links

API List

(Note: All the API’s are in the same postman collection, therefore, the same link is added in each row)

eGov Payment Gateway acts as a liaison between eGov apps and external payment gateways facilitating payments, reconciliation of payments and lookup of transactions' status'.

Pre-requisites

Before you proceed with the documentation, make sure the following pre-requisites are met -

• Java 8

• Kafka server is up and running

• egov-persister service is running and has pg service persister config path added in it

• PSQL server is running and the database is created to store transaction data.

Key Functionalities

• Create or initiate a transaction, to make a payment against a bill.

• Make payment for multiple bill details [multi module] for a single consumer code at once.

• Transaction to be initiated with a call to the transaction/_create API, various validations are carried out to ensure the sanctity of the request.

• The response includes a generated transaction id and a redirect URL to the payment gateway itself.

• Various validations are carried out to verify the authenticity of the request and the status is updated accordingly. If the transaction is successful, a receipt is generated for the same.

Payment Flow

Reconciliation

• Reconciliation is carried out by two jobs scheduled via a Quartz clustered scheduler.

• Early Reconciliation job is set to run every 15 minutes [configurable via app properties], and is aimed at reconciling transactions which were created 15 - 30 minutes ago and are in PENDING state.

• Daily Reconciliation job is set to run once per day and is aimed at reconciling all transactions that are in PENDING state, except for ones which were created 30 minutes ago.

Extensions

• Axis, Phonepe and Paytm payment gateways are implemented.

Configuration Details

Following properties in the application.properties file in egov-pg-service has to be added and set to default value after integrating with the new payment gateway. In the below table properties for AXIS bank, payment gateway is shown the same relevant property needs to be added for other payment gateways.

Deployment Details

1. Deploy the latest version of egov-pg-service

2. Add pg service persister yaml path in persister configuration

Integration Details

Integration Scope

The egov-pg-service acts as communication/contact between eGov apps and external payment gateways.

Integration Benefits

• Record of every transaction against a bill.

• Record of payment for multiple bill details for a single consumer code at once.

Steps to Integration

1. To integrate, host of egov-pg-service should be overwritten in helm chart

2. /pg-service/transaction/v1/_create should be added in the module to initiates a new payment transaction, on successful validation

3. /pg-service/transaction/v1/_update should be added as the update endpoint to updates an existing payment transaction. This endpoint is issued only by payment gateways to update the status of payments. It verifies the authenticity of the request with the payment gateway and forward all query params received from a payment gateway

4. /pg-service/transaction/v1/_search should be added as the search endpoint for retrieving the current status of a payment in our system.

Reference Docs

Doc Links

API List

(Note: All the API’s are in the same postman collection, therefore, the same link is added in each row)

Overview

Workflows are a series of steps that moves a process from one state to another state by actions performed by different kind of Actors - Humans, Machines, Time based events etc. to achieve a goal like onboarding an employee, or approve an application or grant a resource etc. The egov-workflow-v2 is a workflow engine which helps in performing these operations seamlessly using a predefined configuration.

Pre-requisites

Before you proceed with the documentation, make sure the following pre-requisites are met -

• Java 8

• Kafka server is up and running

• egov-persister service is running and has workflow persister config path added in it

• PSQL server is running and database is created to store workflow configuration and data

Key Functionalities

• Always allow anyone with a role in the workflow state machine to view the workflow instances and comment on it

• On the creation of workflow, it will appear in the inbox of all employees that have roles that can perform any state transitioning actions in this state.

• Once an instance is marked to an individual employee it will appear only in that employee's inbox although point 1 will still hold true and all others participating in the workflow can still search it and act if they have necessary action available to them

• If the instance is marked to a person who cannot perform any state transitioning action, they can still comment/upload and mark to anyone else.

• Overall SLA: SLA for the complete processing of the application/Entity

• State-level SLA: SLA for a particular state in the workflow

Interaction Diagram

Deployment Details

1. Deploy the latest version of egov-workflow-v2 service

2. Add businessService persister yaml path in persister configuration

3. Add Role-Action mapping for BusinessService API’s

4. Overwrite the egov.wf.statelevel flag ( true for state level and false for tenant level)

5. Create businessService (workflow configuration) according to product requirements

6. Add Role-Action mapping for /processInstance/_search API

7. Add workflow persister yaml path in persister configuration

Configuration Details

For Configuration details please refer to the links in Reference Docs

Integration Details

Integration Scope

The workflow configuration can be used by any module which performs a sequence of operations on an application/Entity. It can be used to simulate and track processes in organisations to make it more efficient too and increase accountability.

Integration Benefits

• Role-based workflow

• An easy way of writing rule

• File movement within workflow roles

Steps to Integration

1. To integrate, host of egov-workflow-v2 should be overwritten in helm chart

2. /process/_search should be added as the search endpoint for searching workflow process Instance object.

3. /process/_transition should be added to perform an action on an application. (It’s for internal use in modules and should not be added in Role-Action mapping)

4. The workflow configuration can be fetched by calling _search API to check if data can be updated or not in the current state

Reference Docs

Doc Links

API List

(Note: All the API’s are in the same postman collection, therefore, the same link is added in each row)

Overview

DIGIT is API based Platform here each API is denoting to a DIGIT resource. Access Control Service (ACS) primary job is to authorise end-user based on their roles and provide access to the DIGIT platform resources. Access control functionality basically works based on below points:

Actions: Actions are events which are performed by a user. This can be an API end-point or Frontend event. This is MDMS master

Roles: Role are assigned to the user, a user can hold multiple roles. Roles are defined in MDMS masters.

Role-Action: Role actions are mapping b/w Actions and Roles. Based on role, action mapping access control service identifies applicable action for the role.

Pre-requisites

Before you proceed with the configuration, make sure the following pre-requisites are met -

• Java 8

• MDMS service is up and running

Key Functionalities

• Serve the applicable actions for a user based on user role (To print menu three).

• On each action which is performed by a user, access control looks at the roles for the user and validate actions mapping with the role.

• Support tenant-level role-action. For instance, an employee from Amritsar can have a role of APPROVER for other ULB like Jalandhar and hence will be authorised to act as APPROVER in Jalandhar.

Deployment Details

1. Deploy the latest version of Access Control Service

2. Deploy MDMS service to fetch the Role Action Mappings

Configuration Details

Define the roles

Add the Actions (URL)

Add the role action mapping

(The details about the fields in the configuration can be found in the swagger contract)

Integration Details

Integration Scope

Any microservice which requires authorisation can leverage the functionalities provided by access control service.

Integration Benefits

Any new microservice that is to be added in the platform won’t have to worry about authorisation. It can just add it’s role action mapping in the master data and Access Control Service will perform authorisation whenever API for the microservice is called.

Steps to Integration

1. To integrate with Access Control Service the role action mapping has to be configured(added) in the MDMS service.

2. The service needs to call /actions/_authorize API of Access Control Service to check for authorisation of any request

Interaction Diagram

Reference Docs

Doc Links

API List

Overview

Indexer service runs as a separate service. This service is designed to perform all the indexing tasks of the digit platform. The service reads records posted on specific kafka topics and picks the corresponding index configuration from the yaml file provided by the respective module. Objective of Indexer service are listed as below.

• To provide a one stop framework for indexing the data to elasticsearch.

• To create provision for indexing live data, reindexing from one index to the other and indexing legacy data from the datastore.

Pre-requisites

Before you proceed with the configuration, make sure the following pre-requisites are met -

1. Prior Knowledge of Java/J2EE

2. Prior Knowledge of SpringBoot

3. Prior Knowledge of Elasticsearch

4. Prior Knowledge of REST APIs and related concepts like path parameters, headers, JSON etc.

5. Prior Knowledge of Kafka and related concepts like Producer, Consumer, Topic etc.

Key Functionalities

• Performs three major tasks namely: LiveIndex, Reindex and LegacyIndex.

• LiveIndex: Task of indexing the live transaction data on the platform. This keeps the es data in sync with the db.

• Reindex: Task of indexing data from one index to the other. ES already provides this feature, indexer does the same but with data transformation.

• LegacyIndex: Task of indexing legacy data from the tables to ES.

• Provides flexibility to index the entire object, a part of the object or an entirely different custom object all using one input json from modules.

• Provides features for customizing index json by field mapping, field masking, data enrichment through external APIs and data denormalization using MDMS.

• One stop shop for all the es index requirements with easy-to-write and easy-to-maintain configuration files.

• Designed as a consumer to save API overhead. The consumer configs are written from scratch to have complete control over the consumer behaviour.

Deployment Details

• Step 1: Write configuration as per your requirement. Structure of the config file is explained later in the same doc.

• Step 3: Provide the absolute path of the checked-in file to DevOps, to add it to the file-read path of egov-indexer. The file will be added to egov-indexer's environment manifest file for it to be read at start-up of the application.

• Step 4: Run the egov-indexer app, Since it is a consumer, it starts listening to the configured topics and indexes the data.

Interaction Diagram

Configuration Details

For Indexer Configuration, please refer to the document in Reference Docs table given below.

API Details

a) POST /{key}/_index

Receive data and index. There should be a mapping with topic as {key} in index config files.

b) POST /_reindex

This is used to migrate data from one index to another index

c) POST /_legacyindex

This is to run LegacyIndex job to index data from DB. In the request body the URL of the service which would be called by indexer service to pick data, must be mentioned.

Reference Docs

Doc Links

Document Verifier (DV)

DV is responsible for verifying the supporting documents uploaded by the applicants or the counter employee on behalf of the applicant.

The DV can

• Reject applications

• Verify and forward applications

• Edit applications

Reject Applications

Trade license applications are rejected if the supporting documents uploaded by the applicant fails to comply with the license requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Verify and Forward

The DV verifies and forwards the TL application to the Field Inspector if the DV finds all information and documents provided by the applicant correct.

To verify and forward the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Verify and Forward button. Select the relevant Assignee Name from the list of available employees for subsequent processing.

Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Verify and Forward button.

The TL application is assigned to the selected Assignee for subsequent processing.

Edit Application

To edit applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Edit button. Change any details in the form as required.

Field Inspector (FI)

FI is responsible for verifying the field details provided by the applicants.

The FI can

• Send applications back to citizens

• Send back

• Reject applications

• Verify and forward applications

• Edit applications

Send Back To Citizen

FI sends back the applications to the citizens if some vital information is missing in the application or there is a mistake in the information provided.

To send applications back to the citizen navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back to Citizen button. Enter any Comments stating why the application is sent back.

Click on the Upload Files button to upload any files or images in context to the application. Click on the Send Back to Citizen button.

The system displays a success acknowledgement message stating that the application is sent back to the initiator.

Send Back

The FI can send back the TL application to the DV if there is any mistake or lapses in the document verification process.

To send back applications to the DV navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back button.

Select the Assignee Name who will be responsible for verifying the application. Enter any Comments as additional information to the assignee stating why the application is sent back. Click on the Upload Files button to upload any files or images in context. Click on the Send Back button.

The application is assigned back to the selected assignee for verification of documents.

Reject Applications

Trade license applications are rejected if the supporting documents uploaded by the applicant fails to comply with the license requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Verify and Forward

The FI verifies and forwards the TL application to the Approver if the information and documents provided by the applicant are correct.

To verify and forward the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Verify and Forward button. Select the relevant Assignee Name from the list of available employees for subsequent processing.

Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Verify and Forward button.

The TL application is assigned to the selected Assignee for subsequent processing.

Edit Application

To make any changes in the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Edit button. Change any details in the form as required.

Approver

The Approver is responsible for the final approval of the TL application.

The Approver can

• Send applications back to field inspectors

• Reject applications

• Approve applications

Send Back

The Approver can send back the TL application to the FI or DV if there is any mistake or lapses in the document verification process.

To send back applications to the DV or FI navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back button.

Select the Assignee Name who will be responsible for verifying the application. Enter any Comments stating why the application is sent back. Click on the Upload Files button to upload any files or images in context. Click on the Send Back button.

The application is assigned back to the selected assignee for verification of application.

Reject Applications

Trade license applications are rejected if the supporting documents uploaded by the applicant fails to comply with the license requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Approve Applications

The Approver signs off the TL application once the information and documents provided by the applicant are found correct. The TL Certificate is issued once the application is approved.

To approve the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Approve button.

Select the relevant Assignee Name from the list of available employees for subsequent processing. Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Approve button.

The TL application is approved and the TL Certificate is issued to the applicant. Click on the Download or Print button to download or print the TL Certificate.

The citizen pays the fees for miscellaneous services through the CEs or FEs. Once the payment transaction is complete the citizen can access the payment receipts online.

Citizens can

• Search receipts

• Download receipts

• Print receipts

Search Download And Print Receipts

Citizens can search for payment receipts and download or print these online. To search for payment receipts navigate to the Collections option in the sidebar main menu.

Enter the relevant search parameter. The system enables you to search using payment Receipt No. or Service Category, or payee Mobile No. Click on the Search button.

The system will display the relevant search results in the panel below. Click on the relevant record to view the payment receipt.

The system will generate a pdf format of the payment receipt. Click on the download icon on the pdf page to download the receipt.

Click on the Print icon on the pdf page to print the receipt.

Click on the Reset button to renew your search with different parameters.

Citizens represent individuals, groups or communities that are using the W&S module online to manage their water and sewerage connections. The W&S module offers an efficient means of tracking and managing water and sewerage connections.

The citizens can -

1. Apply for new connections

2. View applications and pay application charges

3. Check meter readings for metered connections

4. View connection details

5. Make bill payments

6. View past payment details

7. Download bills, receipts and approval letters

Apply for new connections

The Apply for New Connection option allows citizens to submit their application for new water or sewerage connection. Application forms are submitted through the portal for further processing and approval for new connections by the ULB employees.

To apply for new connections

Navigate to the Water & Sewerage menu option in the sidebar. Alternatively, click on the Water & Sewerage card available on the Citizen Services panel on the home page.

Click on the Apply for New Connection option.

The system displays the list of required documents for processing new water or sewerage connections. Click on the Print button below to print the list for reference.

Click on the Apply button to begin filling the application form. The application form contains three sections - Connection Details, Documents, and Summary.

In the Property Details panel enter the Property ID for the new connection. Click on the Find/Create Property ID click here link if you do not remember the property ID or the property is not yet registered in the system. Search for the relevant property details or click on the Register New Property button to register the property.

Click on the Select button available for the relevant property in the search list. This will auto-populate the property details in the application.

The Same as Owner Details box is checked by default in the Connection Holder Details panel. Uncheck this box if the connection holder details are not the same as the property owner. Now enter the connection holder’s Mobile No., Name, Gender, Guardian Name, Relationship with the mentioned guardian, Correspondence Address and Special Applicant Category details.

Check the Water or Sewerage box in the Connection Details panel to indicate the type of connection you are applying for. Check both boxes if the application is for both water and sewerage.

Enter the No. of Taps proposed if you are applying for water connection. Select the applicable value for Pipe Size Proposed (in inches). Enter the required No. of Water Closets and No. of Toilets details for sewerage connection. Click on the Next Step button to proceed to the Documents section of the application.

The system allocates a unique Application No. available on the top of the application form page. Click on the Select Documents drop-down menu to identify the relevant document that will be uploaded as Identity Proof, Address Proof, Building Plan etc.

Click on the Upload File button to attach the documents to the application. Click on the Next Step button to move to the Summary section of the application.

The system displays the success acknowledgement message. Click on the Download or Print button to download or print the application.

View applications & pay application fees

Citizens can view their applications to find status details, pending fees to be paid, or any other notifications linked to the application.

To view applications

Click on the My Applications option in the W&S home page.

The system displays all the applications submitted by the citizen and the current status of each application. Click on the View Details button below the application for detailed information on the application status and actions taken on the application.

Click on the View History button available in the Application Summary panel on top. This displays all the tasks completed and in progress along with the date.

The Fee Estimate panel displays the payable application fee details. Click on the View Breakup button to find the fee calculation details.

Click on the Take Action button at the bottom of the application and then click on Pay to make the fee payment. The Pay option is enabled once the application is in Pending for Payment status.

Click on the Download or Print button on the top right corner of the page to download or print the application or the payment receipt.

Check meter readings

The W&S module allows citizens to check the meter readings in case they have metered connections.

To check meter readings

Click on My Connections card on the W&S home page. The existing connections for the listed user are available on the screen. Click on the Consumer Number link available for listed connection.

Click on the View Consumption Details button available in the Service Details panel on the Connection Details page.

The meter reading and current consumption readings are available in the Consumption Details page.

Scroll down the page to view past readings.

View connection details

Citizens can view their water or sewerage connection details through the portal.

To view connection details

Click on My Connections card on the W&S home page. The existing connections for the listed user are available on the screen. Click on the Consumer Number link available for the listed connection.

The Connection Details page displays the Service Details, Property Details, Owner Details and the Connection Holder Details. Scroll down the page to view these details.

Pay bills

The citizen portal allows users to view their existing connection details and pay water or sewerage bills online.

To view and pay bills

Click on My Connections card on the W&S home page. The existing connections for the listed user are available on the screen.

Click on the Pay Now button available for connections that have pending dues.

Alternatively, click on the Pay Water & Sewerage Bill card on the W&S home page. Enter the required search parameters to search for a specific bill.

Click on the Pay Now button available for connections that have pending dues.

The Bill Details shows the Total Amount, Due Date, and amount breakup details. Scroll down to view the associated Service Details and Property Details. Click on the Download Bill button to download the bill. Click on the Pay button to make the payment.

Select Full Amount or Custom Amount depending on whether you are paying the entire bill amount or making a partial payment or advance payment. Enter the Amount to pay (Rs) in case of Custom Amount. Enter the Payer Details.

Select the relevant option for Payment Paid By. Select Owner if the payment is done by the owner else select Other if someone else is making the bill payment. Enter the Payer Name and Payer Mobile No. In the case of Owner, these details are auto-populated.

Click on the Make Payment button to proceed with the payment. Select the preferred payment method and provide the required payment details. The system displays the payment success acknowledgement message.

Click on the Download or Print button to download or print the payment receipt.

View past payment details

Citizens can view past bill payment details from their portal.

To view past payment details -

Click on the Past Payments option on the W&S home page.

The system displays historic payment details.

Click on the Download Receipt button to download the payment receipt. The Partially Paid status will be displayed if only part of the bill amount is paid.

Document Verifier (DV)

DV is responsible for verifying the supporting documents uploaded by the property applicants or the counter employee on behalf of the applicants.

The DV can

• Reject applications

• Verify and forward applications

• Edit applications

Reject Applications

Property applications are rejected if the supporting documents uploaded by the applicant fails to comply with the property regulatory requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Verify and Forward

The DV verifies and forwards the property applications to the Field Inspector if the DV finds all information and documents provided by the applicant correct.

To verify and forward the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Verify and Forward button. Select the relevant Assignee Name from the list of available employees for subsequent processing.

Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Verify and Forward button.

The property application is assigned to the selected assignee for subsequent processing.

Edit Application

To edit applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Edit button. Change any details in the form as required.

Field Inspector (FI)

FI is responsible for inspecting and verifying the field details of the property in the application.

The FI can

• Send applications back to citizens

• Send back

• Reject applications

• Verify and forward applications

• Edit applications

Send Back To Citizen

FI sends back the applications to the citizens if some vital information is missing in the application or there is a mistake in the information provided.

To send applications back to the citizen navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back to Citizen button. Enter any Comments stating why the application is sent back.

Click on the Upload Files button to upload any files or images in context to the application. Click on the Send Back to Citizen button.

The system displays a success acknowledgement message stating that the application is sent back to the initiator.

Send Back

The FI can send back the PT application to the DV if there is any mistake or lapses in the document verification process.

To send back applications to the DV navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back button.

Select the Assignee Name who will be responsible for verifying the application. Enter any Comments stating why the application is sent back. Click on the Upload Files button to upload any files or images in context. Click on the Send Back button.

The application is assigned back to the selected assignee for verification of documents.

Reject Applications

Property tax applications are rejected if the supporting documents uploaded by the applicant fails to comply with the license requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Verify and Forward

The FI verifies and forwards the property applications to the Approver if the information and documents provided by the applicant are correct.

To verify and forward the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Verify and Forward button. Select the relevant Assignee Name from the list of available employees for subsequent processing.

Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Verify and Forward button.

The property application is assigned to the selected assignee for subsequent processing.

Approver

The Approver is responsible for the final approval of the PT application.

The Approver can

• Send applications back to field inspectors

• Reject applications

• Approve applications

Send Back

The Approver can send back the property applications to the FI or DV if there is any mistake or lapses in the document verification process.

To send back applications to the DV or FI navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Send Back button.

Select the Assignee Name who will be responsible for verifying the application. Enter any Comments stating why the application is sent back. Click on the Upload Files button to upload any files or images in context. Click on the Send Back button.

The application is assigned back to the selected assignee for verification of application.

Reject Applications

Property applications are rejected if the supporting documents uploaded by the applicant fails to comply with the regulatory requirements or the details provided in the form are incorrect.

To reject applications navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on Reject.

Enter your Comments to state the reason for rejection. Click on the Upload Files button to upload any supporting documents to validate the rejection. Click on the Reject button.

The applicant will receive a rejection notification on his mobile number or email address.

Approve Applications

The Approver signs off the PT application once the information and documents provided by the applicant are found correct.

To approve the application navigate to the Home page. Search for the application you want to verify by entering any of the search parameters. Click on the Application No. to open the application. Scroll down the form to review the filled in details.

Click on the Take Action button available at the bottom of the page. Click on the Approve button.

Select the relevant Assignee Name from the list of available employees for subsequent processing. Enter any additional information in the Comments field in context to the application for the assignee’s knowledge. Click on Upload Files to upload any supporting documents for the application. Click on the Approve button.

The property application is approved.

CSR

Complaints can also be registered by ULB counter employees on behalf of the citizen.

The CSR or counter employees can perform the following actions on PGR -

1. File Complaints

2. Search or Track Complaints

3. Reopen Complaints

File Complaints

To file complaints on behalf of the citizen navigate to the Home page and click on the Complaints card. Else, click on the Complaints menu option in the sidebar. Click on the File Complaint tab on the screen. This will open the complaint form page.

Enter the Citizen Name. and the Citizen Mobile No. Select the relevant Complaint Type and the subtype from the drop-down list of options. Refer to the list of complaint types available in PGR. Enter any additional information in the Complaint Additional Details field. The City field will display the city specified in your profile by default. You can change the city if required. Choose the applicable Locality/Mohalla from the drop-down list. Enter the House No. and Street Name. Enter any Landmark to identify the exact location for the listed complaint.

Click on File Complaint button once you have finished filling in all the details. The system will display the Complaint Registered Successfully message along with the Complaint No.

Click on the Continue button. Your complaint details are available on the dashboard. Click on the complaint to view the complaint details.

Search Complaints

Employees can search for specific complaints using the registered mobile number of citizens or by entering the last few digits of the complaint number.

To search complaints navigate to Complaints Home page. Enter Citizen Mobile No. Or, enter the last 6 digits of the Complaint No.

Click on the Search button. The system will retrieve and display the matching records. Click on the Clear Search button to initiate a fresh search.

Reopen Complaints

To reopen the complaints navigate to Complaints > My Complaints menu option in the sidebar. Click on the closed complaint that you want to reopen. Scroll down to the Complaint Timeline section. Click on the Re-Open button on the timeline.

Select the appropriate reason for reopening the complaint. Click on the camera icon to upload any photos related to the complaint. Enter any additional information in the Comments section. Click on the Continue button once done.

The system displays an acknowledgement message stating the complaint is reopened. Click on the Go To Home button to navigate back to the home page.

GRO

The Grievance Routing Officer or GRO manages the complaints queue. The role ensures the complaints are routed to the appropriate employees for prompt action.

GROs can

1. Assign complaints

2. Re-Assign complaints

3. Share complaints

4. Reject complaints

5. Call citizens

6. Comment on complaints

Assign Complaints

Grievances filed by citizens are assigned to specific employees who are responsible for acting on and resolving the complaints.

To assign complaints, navigate to the Home page and click on the Complaints card. Or, navigate to Complaints > Open Complaints. The GRO Complaint page contains two tabs - Unassigned and Assigned complaints.

Click on the Unassigned tab. The list of unassigned complaints is available on the screen. Click on the Complaint you want to assign. This will open the Complaint Summary page.

Click on the Assign button available in the bottom right corner of the screen. This will display the list of employees. Select an employee.

Click on the Assign button.

The complaint is assigned to the selected employee.

Re-Assign Complaints

Assigned complaints can be re-assigned by the GRO depending on the situation and requirements.

To re-assign complaints navigate to the Home page and click on the Complaints card. Click on the Assigned tab. Click on the complaint you want to re-assign. Click on the Re-Assign button available on the bottom right corner of the screen. Select the employee to whom the complaint should be assigned. Click on the Assign button.

The Complaint is re-assigned to the selected employee.

Share Complaints

GROs can share complaints with other department users based on the requirements.

To share complaints click on the complaint you want to share.

Click on the share icon in blue on the top right corner of the screen.

Select the appropriate channel. The system will redirect you to the selected channel interface. Select the person or list of people for sharing. Click on the Send button.

The complaint is shared with the selected recipients.

Reject Complaints

In certain cases, the GRO might reject registered complaints. This usually happens when the complaint is beyond the operational scope of the department or the complaint is invalid.

To reject complaints navigate to the Home page and click on the Complaints card. Click on the relevant Complaint. This will open the Complaint Summary page. Click on the Reject button available in the bottom right corner of the screen. Select the appropriate Reason to Reject.

Add any additional information in the Comments space. Click on the Submit button. The complaint is rejected.

FME

First Mile Employees or FMEs are responsible for acting on citizen complaints.

FMEs can -

1. Request Re-Assign

2. Mark Resolved

3. Call citizens

4. Comment on complaints

5. Search complaints

6. Share complaints

Request Re-Assign

FMEs work on the assigned complaints. In some cases, the FMEs may request complaints to be reassigned to some other employee.

To request reassign navigate to the Complaints menu option in the sidebar. Click on Open Complaints. Search for a specific complaint using the Citizen Mobile No. or inputting the last 6 digits of the Complaint No.

Else, click on the relevant complaint from the list of open complaints. Click on the Request Re-Assign button available in the bottom right corner of the screen.

Select a specific reason for requesting a re-assign.

Enter any additional information in the Comments section. Click on the Request Re-Assign button.

Resolve Complaints

Once the complaints are actioned on the FME marks the issue resolved. The complaint is closed subsequently.

To mark the complaint resolved, navigate to the Complaints menu option in the sidebar. Click on Open Complaints. Search for a specific complaint using the Citizen Mobile No. or inputting the last 6 digits of the Complaint No.

Else, click on the relevant complaint from the list of open complaints. **Click on the Mark Resolved** button available in the bottom right corner of the screen.

Click on the camera icon to upload photos as evidence that the issue has been resolved.

Enter any additional information related to the issue resolution in the Comments section. Click on the Mark Resolved button.

The system will display an acknowledgement message. Click on the Go To Home button to navigate back to the home page.

Citizens and CE

Citizens represent individuals, communities, or business entities who are the system end-users. The PT module allows property owners to register their property details online. These details are then used for various property-related transactions.

The citizen can also approach the Counter Employee (CE) to register new property, assess property or pay property tax.

The Citizen or CE role can -

• Add new property

• Edit property

• Search property

• Assess property

• Re-assess property

• Transfer property

• Pay property tax

• Download payment receipts

Add New Property

Citizens or CE can add new property details through the DIGIT web portal or the DIGIT mobile app.

To add a new property click on the Property Tax card available in the Citizen Services section of the Home page.

Click on the Add New Property button on the screen. This will open a new form page.

The system will display the Required Documents - Property Tax list. Note the list of documents valid for address, identity, registration, usage, special category, and occupancy proofs.

Click on the Print button to get a hard copy of the documents list for reference. Click on the Apply button to proceed with adding your property. The form sections are available on the top of the page.

Add Property Form Sections

The add property form page contains various sections that include

• Property Address

• Property Details

• Owner Details

• Document Info

• Summary

Enter the following information in the Property Address section.

The system will display the New Property form page.

The City field displays the registered city by default. Click on the drop-down list to select a different city. Enter the House/Shop No., Building/Colony Name, Street Name, Locality/Mohalla, and the Pincode. Enter the Existing Property ID in case there is a legacy property ID available for the listed property.

Click on the Next button to move to the next section.

Enter the following details in the Property Details section

Select the applicable Property Usage Type and the Property Type from the drop-down list available.

Check Yes or No to indicate Whether rainwater harvesting structure provided on the property? Enter Vasika No. and Vasika Date if applicable. Enter Allotment Letter No. and Allotment Date if applicable.

Enter Firm/Business Name if the property is listed as commercial or institutional. Enter any information in the Remarks field. Check the box Do you have any inflammable material stored on your property? if it is true. Check the box adjacent to Height of property more than 36 feet? if it is true. Fill in the Unit details if the selected property usage type is Commercial, Institutional, Other Non-Residential, or Residential.

The Unit Usage Type by default accepts the Property Usage Type value. Select the applicable Sub Usage Type for the listed property in case of Commercial or Institutional properties. Select the most applicable option for the type of Occupancy. Enter the Built-up-area (sq ft) value of the property. Select Floor to identify the relevant floor of the property. Click on +Add One More Unit button to add more units.

Click on the Next button to proceed to enter the Owner Details.

Enter the following information in the Owner Details section. Select the relevant Type of Ownership. Enter the Owner’s Name.

Check the applicable Gender of the owner. Enter the owner’s Mobile No. and Guardian’s Name. Select Relationship of the owner with the guardian. Enter the applicable Special Category. Enter the owner’s Email Id and the Correspondence Address. Check the Same as property address box if the correspondence address is the same as the address of the listed property. The Correspondence Address field is auto-populated in that case.

Click on the Next button to move to the Documents section.

Upload the required documents in the Documents section of the application form. In the Select Document field, select the type of document you are uploading for Address Proof, Identity Proof, Registration Proof, Usage Proof, and Construction Proof.

Click on the Upload File button to upload the documents.

Click on the Next button to proceed to the next section.

Click on the Add Property button once the details are reviewed and corrected. The system displays the New Property Successfully Added acknowledgement message.

The Property ID is available along with this message.

Click on the Download button on top of the message box to download the application. Click on the Print button to print the application.

Search Property

To search for a submitted application or track the status of submitted applications navigate to the Property Tax home page. There are two search options available. Users can search by property or application.

To Search by Property click on the Search Property tab. Enter the ULB. The system displays the registered City or ULB details by default. Enter any of the following search parameters or combinations to refine the search for property. Enter the Owner Mobile No. or the Unique Property ID allotted by the system. Enter the Existing Property ID if there is any legacy ID linked to the property.

Click on the Search button to view the results. Click on the Reset button to renew search with different parameters.

To Search by Application click on the Search Application tab.

Enter any of the following search parameters or combinations to refine the search for property. Enter the Application No. or the Owner Mobile No. or the Unique Property ID.

Click on the Search button to view the search results. Click on the Reset button to renew search with different parameters.

The search results show the filtered list of property entries along with the application Status.

An Active Status means the listed property is pending for further action. Inworkflow status means there is some action going on for the listed property and hence it is not accessible for any other action. Once the action is complete the status will change to Active.

Click on the Unique Property ID or Application No. hyperlink to access the property details.

Assess Property

Listed properties are assessed every financial year to calculate the property tax amount.

To assess property navigate to the Property Tax >> Assess & Search menu option on the sidebar. Alternatively, click on the Property Tax card on the Home page. Enter the required search parameter to refine your search for properties.

Click on the Search button to view the results. Click on the relevant Unique Property ID.

Scroll down the Property Information page to view the property details. Expand the Assessment History panel to view the previous assessment details.

Click on the Re-Assess button if you want to reassess the property. Expand the Payment History panel to view earlier payments made for the listed property.

Click on the Download Receipt button to get a soft copy of the listed payment. Expand the Application History panel to view the property application details.

Click on the View Details button to fetch application details. Click on the Assess Property button.

Select the relevant Financial Year.

The panel will display the Property Tax Amount details.

Click on the Add Rebate button to apply any rebates or discounts on the tax amount. This feature is not available for the citizens.

Enter any Additional Charges amount, if applicable. Select the appropriate Reason for Charges. Enter any Additional Rebate amount, if applicable. Select the appropriate Reason for Rebate.

Click on the Submit button to apply the rebate or charges to the tax amount. Click on the Calculation Details button to view the calculation logic applied for calculating the tax amount.

Click on the OK button to move back to the Assessment page.

Click on Assess Property once you complete reviewing all details. The system will display the assessment success acknowledgement message.

Click on the Proceed to Payment button to pay the property tax. Else click on the Home button to navigate back to the home page.

Pay Property Tax

Applicants have to pay the property tax once the property is assessed for the specified financial year.

To make payment for property tax click on the Proceed to Payment button after the property assessment is complete. The Payment Collection Details panel displays the tax Fee Details.

Enter the payment details. The system allows you to pay by cash, cheque, or credit/debit card. Click on the Cash, Cheque, Credit/Debit Card tab depending on the preferred payment method.

Enter payment details as requested on the screen. Click on the Generate Receipt button to confirm the payment. The screen displays the success acknowledgement message along with the Payment Receipt No.

Once the payment is complete the Property Tax Receipt is issued. Click on the Download or Print button to download or print the tax Payment Receipt.

Transfer Property Ownership

The PT module allows users to transfer the ownership of property.

To transfer the ownership of property search for the property by entering the Unique Property ID or any other search parameter. Click on the Unique Property ID to open the application. Scroll down the Property Information page. Click on the Transfer Ownership button available in the Owner Details panel.

The system will display the list of Required Documents - Transfer to Ownership.

Click on the Print button to print the list of documents. Click on the Transfer Ownership button to proceed with the mutation process. The Transfer of Ownership form page is displayed.

The application timeline shows three sections -

1. Transfer Details

2. Document Upload

3. Summary

The Transfer Details page includes three panels -

Transferor Details - This panel displays the current owner details.

Transferee Details - This panel requires the user to input the details of the individual to whom the property is to be transferred.

Enter the following details in the form -

Select applicable Ownership Type. Enter the Name, Gender, and Mobile No. of the transferee. Enter Guardian’s Name of the transferee and the Relationship with Guardian. Enter the Email address of the transferee. Select the relevant Special Applicant Category. Enter the Correspondence Address of the transferee.