ULB level setup involves the configuration of ULB specific data parameters such as ULB boundaries, ULB bank accounts, and hierarchy details.

• Boundary Hierarchies

• Boundary Data

• Cross Hierarchy Mapping

• ULB Bank Accounts

Introduction

A ULB is divided into certain categories of boundaries by ULB administrative authorities in order to carry out ULB’s functions better. A ULB/City could be divided by a different set of delimitation of boundaries based on functions as given below.

1. Revenue - Delimitation of ULB into boundaries to perform the target setting and collection of revenue.

2. Administration - Delimitation of ULB into boundaries for the better administration of ULB.

3. Locality/ Location - Delimitation of ULB into boundaries based on the places known to citizen with names and easily identifiable by the common person.

All these authorities have designated certain levels of boundary classification for a certain ULB.

Data Table

The below mention table is used to collect data for the types of hierarchy being followed:

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Identify all the types of boundaries which are being used in the state in order to carry out various administrative/revenue functions.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Then fill up the hierarchy types and the codes in the respective columns in the template.

7. Code should be created for the type of boundary being classified.

8. A brief description of the boundary hierarchy type would be helpful.

9. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Introduction

This is the 3rd step that comes after the boundary data collection. Cross hierarchy mapping happens in case a child has a relationship with more than 2 parents. This double relationship between the child and parents could happen between different hierarchies as well.

For example: In Admin level boundary hierarchy a mohalla M1(child) could be a part of 2 Wards(parent) W1 and W2. In such a case a single Mohalla(child) has to be mapped to 2 Wards(parent).

Data Table

Below is the data table for the Boundary:

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Firstly Identify all the child levels which have a relation with more than 2 parent boundary types and their hierarchy types as well.

5. Fill up the boundary hierarchy (names/ codes) types in place of boundary type 1/2.

6. Then along with the codes start filling in one by one with the proper mapping between every child and parent.

7. The Sr. No should be in an incremental order for every new child level.

8. Prepare a new table for every different parent-child relation.

9. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity. There is no entity-specific checklist activity applicable here.

Attachments

Introduction

It is a ULB bank account which is operative at least to receive or deposit the day to day revenue collection done by the ULB. It is used by online payment integrator to disburse the amount in ULBs accounts which have been collected through a payment gateway into a pool account managed by the payment gateway.

Data Table

Below given data table represents the excel template attached. Data given in the table is a sample data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Identify the bank account which is to be used to transfer the amount which is collected online for various services.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every checklist point/ activity mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed after the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

To see the common checklist refer to the page Checklist consisting of all the activities which are to be followed to ensure complete and quality data.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Introduction

This is the next step after collating all the boundary hierarchies which are being used in the state. In a hierarchy, there are certain types of boundary classification and in all the levels there will be a mapping which we could define as a parent-child mapping in order to link certain levels of the classification.

For example, a hierarchy could be:

Administration Hierarchy: City/ULB → Zone → Ward → Locality

In the above-mentioned hierarchy, a City/ULB is being divided into different into zones followed by zones into wards and at the end wards into the locality.

Data Table

Data has to be collected for every boundary hierarchy type and boundary type with a mapping between the boundary code and its parent boundary code. Following is the table which is to be used across all the hierarchy types.

Procedure

Data Definition

Following is the definition of the data columns which are being used in the template:

Steps to fill data

Following are the steps which should be used to fill the template:

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. After Identifying all the boundary hierarchy, get the sub-classification of all the hierarchies.

5. Figure out the codes for all the sub-classification for a particular city/ULB.

6. Start filling the template from the top of the hierarchy in a drill-down approach.

7. A parent-child mapping code has to be created for every boundary level except for the top level.

8. Follow the steps until you reach the last sub-classification.

9. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed one the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments