Introduction

The DIGIT-Trade License application makes the process of obtaining a Trade License easy, smooth, and transparent. The module, hence, removes the need for manual processing and streamlines the key trade license management functions to provide a better user experience.

Module Features

DIGIT Trade License module enables citizens to -

1. Apply for a new trade license or renew an existing trade license.

2. Upload all the relevant documents required for the license.

3. Make payment for the Trade License (New/Renewal) fee using the online payment gateway.

4. Receive notifications and alerts by emails or SMS for new application status updates and pending renewals.

5. Download Trade License, Payment & Acknowledgement Receipts online.

DIGIT Trade License module enables employees to -

1. Create flexible role-based workflows.

2. Configure license fees calculation logic.

3. View custom dashboards for module statistics.

4. Filter search results using advanced configurable search parameters.

Module Ontology

State Level

1. Trade Category

2. Trade Type

3. Trade Sub Type

4. Trade License Documents Attachment

5. Structure Type

6. Structure Subtype

ULB Level

1. Trade License Fee

Module Reports

1. Receipt Register

2. Application Status

3. Cancelled Receipt Register

4. ULBwise Collection Report

5. ULBwise Application Status

Introduction

Trade Type can be further sub-classified into Trade Sub Type depending on the trade ontology existing in the ULBs or States. Hence, Hotels can be further classified into Dhabas in North India or Udupis in South India.

Once the Trade Type(s) are defined, the next task is to -

• Define Trade Sub Types

• Map Trade Types to corresponding Trade Sub Types

Data Table

The table above contains sample data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to learn more about the template sheet, data type, size, and definitions.

3. Select the relevant Trade Type Code from the Trade Type master data. This will map the listed Trade Sub Type to the selected Trade Type.

4. Enter a unique value for Trade Sub Type Code.

5. Enter the English name for Trade Sub Type Name (English).

6. Enter the local name for the Trade Sub Type Name (Local Language).

Checklist

The checklist contains a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Configuration Data Templateconfiguration-data-template-trade-master-3- (1).xlsx - 17KB

Sample Data Templatesample-configuration-data-template-trade-master-filled-3-.xlsx - 19KB

Introduction

The Trade Category List can be defined as the primary or the 1st level classification “head” for trade(s) defined at a ULB/State Level.

Data Table

The table above contains sample Trade Category data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to learn more about the template sheet, data type, size, and definitions.

3. Enter a unique Trade Category Code for each trade head.

4. Enter the Trade Category Name. Some trade categories are already defined in the master. Add new categories as required.

5. Enter the Trade Category Name (Local Language).

Checklist

The checklist contains a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Configuration Data Templateconfiguration-data-template-trade-master-2-.xlsx - 17KB

Sample Data Templatesample-configuration-data-template-trade-master-filled-2-.xlsx - 19KB

Introduction

Along with the rates, the Trade License application process does require certain documents as an attachment of proof. The proof can be defined by a set of documents ranging from

• Identification Proof (Drivers License/ Voter Card/ Adhaar/ Pan etc.)

• Trade Premises Proof (Lease Agreement, Electricity Bills, etc).

• Misc Documents (Affidavit, Self- Declaration, etc).

The Number and the Documents required could vary across the State, ULB(s), and might be dependent on Trade Subtypes, all of which are totally configurable on DIGIT.

Data Table

The table above contains sample data.

Procedure

How to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. In case of any doubt, please reach out to the person who has shared this template with you to discuss and clear your doubts.

4. Identify the “Trade Sub Types” that exists at a ULB/ State level.

5. Collect the above information and feed it below the “Trade Sub Type Name” column accordingly. The Description of Trade Sub Type Name must be provided as per the language specified in the respective column.

6. Add the “Trade Sub Type Code” respectively against the identified trade type(s).

7. Fill in the *Document 1 & *Document 2 columns respectively.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Configuration Data Templateconfiguration-data-template-trade-master-4- (1).xlsx - 23KB

Sample Datasample-configuration-data-template-trade-master-filled-4-.xlsx - 24KB

Introduction

Structure sub type is the second level of classification of the premises where the trade has to be established and conducted. This is mostly used as management information in the trade detail.

Data Table

The table above contains sample data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document for more details on data type, size, and definitions.

3. Contact the person who shared this template with you to discuss and clear your doubts.

4. Enter the relevant structure sub types with its proper mapping with structure type.

5. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per specifications. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

A separate entity-specific checklist is not needed for this entity data template.

Attachments

Configuration Data Templateconfiguration-data-template-structure-subtype_v1-1-.xlsx - 10KB

Sample Datasample-configuraion-data-structure-type-and-subtype-2-.xlsx - 9KB

Introduction

Once the are defined, the next task is to -

• Define Trade Types

• Map Trade Category to listed Trade Types

The Trade Type can be defined as the next (2nd) level classification of Trade. There can be multiple trade types and the list may vary from one State/ULB to another.

Data Table

The table above contains sample Trade Type data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to learn more about the template sheet, data type, size, and definitions.

3. Select the relevant Trade Category Code from the available drop-down list of Trade Category. This will map the listed Trade Type to the corresponding Trade Category.

4. Enter a unique Trade Type Code to identify the type of trade.

5. Enter a Trade Type Name (In English).

6. Enter the Trade Type Name (In Local Language).

Checklist

The checklist contains a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Introduction

Once the Trade Ontology is defined, the next step is to allocate the license fee associated with the Trades.

Dependent on the Trade Classification Level (Types/ Subtypes), the fee allocated might be the same across the Sate or could vary from ULB to ULB. There could be a distinct fee(s) for two different types of applications (new and renewal).

Following are the key tasks to be executed :

• Allocate the License Fee according to Trade Classification Level (Types/Subtypes).

• Map the License fee with the respective Trade Classification Level.

Data Table

The table above contains sample data.

Procedure

How to fill data

1. Download the data template attached to this page.

2. Get a good understanding of all the headers in the template sheet, their data type, size, and definitions by referring to the ‘Data Definition’ section of this document.

3. Identify the “Trade Sub Types” that exists at a ULB/ State level.

4. Collect the above information and feed it below the “Trade Sub Type Name” column accordingly. The Description of Trade Sub Type Name must be provided as per the language specified in the respective column.

5. Add the “Trade Sub Type Code” respectively against the identified trade type(s).

6. Fill in the New License Fee & New Renewal Fee accordingly. The New License Fee & Renewal Fee can be the same as well as distinct, depending on the by-laws/ mandate followed by the State/ULB.

7. Fill in the fields related to Units of Measurement (UOM Unit, From/To) for the available trades only.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Attachments

Configuration Data Templateconfiguration-data-template-trade-master-4-.xlsx - 23KB

Sample Data Templatesample-configuration-data-template-trade-master-filled-4- (1).xlsx - 24KB

Introduction

The structure type is the first level of classification of the premises where the trade has to be established and conducted. This is mostly used as management information in the trade detail.

Data Table

The table above contains sample data.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document for more details on data type, size, and definitions.

3. Contact the person who shared this template with you to discuss and clear your doubts.

4. Enter the relevant structure types.

5. Verify the data once again by going through the checklist and making sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per specifications. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

A separate entity-specific checklist is not needed for this entity data template.

Attachments

Configuration Data Templateconfiguration-data-template-structure-type_v1-1- (1).xlsx - 10KB

Sample Datasample-configuraion-data-structure-type-and-subtype-1-.xlsx - 9KB