Introduction

This module enables Architects / Engineers / Supervisors /Town Planners etc. to register Online. Provision to migrate already registered Architects/ Engineers / Supervisors details in the system with current status and validity of registration. Provision to renew the registration.

1. Centralized Registration: Provide a single interface for the registration of all architects (across the state), who intend to do a transaction with the ULBs.

2. Online Application for Registration: Identify the applicant with reference to a unique ID. Capture the following minimum information of the applicant with appropriate validations.

   1. Unique ID

   2. Name

   3. Address

   4. Corporate Information

   5. Certificate from Council of Architecture/ Other authorities

   6. Educational Qualification

3. This module will also consist of the following:-

   1. Facility for uploading of attachments as required by ULB for establishing identity and past experience etc.

   2. Enable online submission of registration fee.

   3. Assigning a unique application number to each applicant.

   4. Enable tracking the status of the application.

Functional Scope

The OBPS product features can be broadly classified as the following modules:

1. Online registration of Architects/ Engineers / Supervisors etc.

2. Online Real Time Scrutiny of Drawing/Plan

3. Submission of Application and uploading Documents

4. Application Process by the Department

5. Online Payment

6. Certificate

7. Notice

8. General requirements

9. Module 1: Online registration of Architects/ Engineers / Supervisors etc.

10. Approval of Applications: Enable the Competent Authority to approve/reject the applications for registration; based on a workflow system and business rules. Communication of successful registration/ rejection to the applicant through an e-mail alert & SMS.

11. Renewal of Registrations: Enable the Competent Authority to renew the applications for registration according to workflow/business rules. Communication of successful renewal will be sent to the applicant through an e-mail alert & SMS.

12. Search: Enable authorized officials to search the database for list of registered architects based on the ‘search’ criteria such as - line of business, turnover, past experience or as decided by ULB.

13. Help: Provide an online handbook and user manual for registration. Provide FAQs on the registration process. ULB official will provide help desk assistance for resolving architects queries on registration process.

14. Module 2: Online Real Time Scrutiny of Drawing/Plan

15. The Module enables the Architect/Engineer to submit the Drawing in Drawing Interchange Format(DXF) format from any Open Source CAD tools of their choice. The condition for the following are:

    1. The drawing should adhere to the Standards stipulated.

    2. The Standards will be provided to the Architect in the native format (DXF) .

16. The Module enables the Architect/Engineer to submit the Application for various Services as listed above along with required supporting documents. Under the current provision, the document checklist will aid the Architect/Engineer.

    1. The scrutiny process is online realtime and the Architect/Engineer will get the detailed Scrutiny report within minutes of submitting the Plan.

    2. Scrutiny reports will list the Bye-laws and sub-clauses with the approved values against the extracted values.

    3. Based on the extracted value range validation will be done by the system.

    4. Only on clearance of all the Rules Scrutinised the Report will reflect ACCEPTED.

    5. On Accepted Report a unique number of the Scrutiny will be generated

17. Scrutiny Parameters for all types of building meant for different usage; as per building bye laws and approved master plan will be taken into scrutiny. The major Plan provisions are as under :

    1. Plot area / shape

    2. Road width details

    3. MOS (Marginal open space)

    4. Ground coverage

    5. FAR (Floor area ratio)

    6. Building height

    7. Use of building (Floor wise including mixed use in floors)

    8. Parking provision

    9. Amenities

    10. Components of building

    11. Services Evaluation

    12. Firefighting requirement

    13. Green building norms

    14. Rain Water Harvesting

    15. Water supply

    16. Water treatment

    17. Solid waste management provisions

    18. NOC required on the basis of drawing details

18. Module 3: Submission and processing of Application

19. The entire process from the time of submission of drawing to scrutiny completion is automatic without any human intervention and instantaneous.

    1. If the Scrutiny report REJECT the drawing the Report will have the details of the clauses in which it was rejected and also the values of the parameters.

    2. The Architect/Engineer can correct the drawing and can resubmit the drawing till he gets the approval.

    3. Only on approval the unique reference number for the Scrutiny Report will be generated.

    4. Only with this number the Submission of Application can be initiated.

20. The OBPS handles the Plan Scrutiny in Online Real time mode and there is no need for any wait time, once the Plan is drawn. Scrutiny gets completed in less than a minute..

21. From the Plan submitted by the Architect the System will generate all the relevant plan in PDF format automatically. These are the set of Plans which will be issued to the end user with certification on successful completion of the Application Process.

22. The Application can be filled and required documents can be uploaded by the Architect once he has the Plan Scrutiny Reference number.

23. On Submission the Citizen need to validate and self certify the Application.

24. Module -4: Application Process by the Department

25. Workflow is configurable as per the requirements and will be done during the Customisation phase of the Project

26. All approvals will be electronically signed (e-sign) with QR code

27. The application captures all relevant details for all internal and external agencies; relevant data needs to be forwarded to corresponding agencies for issuing NOCs.

28. SLA on NOC is also validated by the System. If the required date is passed without a reply from the NOC department the NOC will be taken as Deemed approved.

29. In addition a single window mechanism is also built into the system. This feature can be used by Departments which do not have the IT system for their process in full.

30. Provision for entering onsite inspection details and geo-tagged images (document upload facility) of the Site Inspection.

31. The product has for the staff and the management for viewing the completed and pending tasks / works / applications.

32. The product has features for Online single window system, and integrations with all internal and external agencies required to provide applicable NOCs/approvals (Fire Services, Water and Sewerage Department, Discoms, AAI, NMA, Forest, Labour, Factory Directorate)

33. A Statewide Dashboard is also available which can be used by State Administrators to see the flow of applications and the pendency or exceptions.

34. The product offers Security on User Authentication with Role based access

35. The product will generate various MIS reports as per requirements of the Departments from time to time. MIS reports based on the payment received, dues position, plans passed, pending proposals, delayed approvals be generated as per Department requirement.

36. The Product has well-defined inspection report format at various levels to guide the inspectors which is also configurable.

37. The Product incorporates digital signature (e-sign) for approval of application at different levels in the application system, Building permission letter, approved drawing, notices, letters, completion cum occupancy certificates etc.

38. Product has well defined service levels and the escalation matrix to officials regarding time limit for processing an application automatically in the system.

39. The Product after the Citizen validates the application the system will schedule the Document Verification visit date. This date can be rescheduled by both the parties once.

40. SMS/Email Alerts enabled in the Product

    1. Document Verification Meeting

    2. Field Verification

    3. Fee Computed and Demand Generated

    4. Plan Permit Approved and Digitally Signed

41. The Checklist for the Document Verification will be filled up by the officials on the Document Verification meeting. In the system the the Checklist is configurable.

42. The Product offers provision to incorporate the changes of building by-laws as intimated by the department in the application within time frame.

    1. Product has the feature to capture the history of changes and based on the original application submission date the relevant rules will be taken into account for scrutiny.

43. The Product has the feature of provisioning ther Revoking/Cancelling of Building Permission.

44. On completion of the Document Verification the applicable NOC Departments will be addressed by the System for NOC.

45. Field Verification Schedule will be assigned by the System with reschedule option for both the parties once.

46. The officials can do the Field Verification, update the report in a checklist format and forward for approval

47. Module-5: Online Fee Payments

48. The solution is integrated with the payment gateway for Online Payments and facilitate for Fee collection, Fee calculation, refund calculation and generate online fee receipts based on the submitted Building plan.

49. Upon approval of the report and NOC clearances the Fees are computed automatically by the system.

50. The Fee computation uses the Plan Parameters and the applicable laws and rules of the State which are configurable.

51. The Plans in PDF will be generated by the System with QR Code without any manual intervention.

52. Citizen/Architect can pay the Fees Online

53. Upon payment of Fees Plan Permit Approval process will be initiated and approved with Digital Signature. The Permit has been incorporated with QR Code.

54. The Fees can be collected under various heads of accounts and the Reports for the collections against the Heads of Accounts will be generated. This will enable the user to account the collections accordingly.

55. Module-6: Certificate(s)

56. The product has provision to generate certificates with e-Sign/ digital signature and QR code which can be downloaded by the applicant.

57. Module-7: Notice(s)

58. The notices, acknowledgment letters, approval letters, deviation or the rejection letters will be system generated with e-sign.

59. Every communication sent/received from/by an applicant will be received online only and reflected in the case as well as in the reports which can be used in court cases & for any other purpose.

60. Module-8: General requirements

61. The software tracks delays in approval steps and maintain an audit log of the approval process steps.

    1. System generates an alert against each application when it nears the time limit for disposing it.

62. The solution allows extraction of system logs to excel/pdf formats for internal analysis of cases.

63. The product have provisions where in providing basic parameters like certificate no., name, area etc. would generate basic information about approved certificate and hence would enable easy third party verification.

64. The Checklist, FAQ, User guide with video should be provided for end users.

65. The product provision to get month wise approved/ rejected/ pending application and status of pending approval.

Below mentioned table mention the functionality of the offered product as per the recommendations under the guidelines mentioned under the Ease of Doing Business(EODB) guidelines of 2019.

Introduction

Manual processes related to scrutiny, approval, or rejection of building construction or renovation plans is a time-consuming process for both citizens and employees. The DIGIT OBPAS module automates the entire building plan approval process right from enabling online submission of plans, documents to initiating verification and final approval of the plan. Citizens can now track their plan approval or inspection status, pay fees online, download and print the Permit Order and Occupancy Certificate online. The module streamlines the building plan approval system with configurable workflows for effective management through different phases of approval.

Module Features

• Centralized login page for citizen, officials and stakeholders

• Citizen functionalities

• Online application submission - New construction

• Occupancy certificate request

• Field Inspection Report Capture

• Pay fee online and generate permit order online

• Inspection of applications and online status

• Configurable workflow

• Auto fee calculation

• Online and offline payment collection

• Rejection process

• Revocation process

• Configurable functionalities

Module Ontology

State Level

1. List of services

2. Occupancy

3. Sub Occupancy

4. Usage

5. List of documents for each service

6. Inspection checklist

7. List of stakeholder types

8. Town planning schemes

9. List of NOC departments

ULB Level

1. Fee structure

Module Reports

None as of now.

Introduction

The list of services in the OBPS module refers to the various types of services offered to citizens or end-users. The Data Table below contains an indicative list of services and details required to configure the building plan approval module.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify the services provided by the DIGIT OBPAS system and enter them into the template with other configurable parameters given in the template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Introduction

No objection certificates (NOC) are certifications or permissions acquired from various bodies like Airport authority, monument authority, etc before any construction activities actually take place.

To acquire a building permit, an applicant needs to acquire NOC from the concerned authorities. Add the specific authorities at the State/ULB level in the NOC Departments master list for automated processing of NOCs. Refer to the for details on State/ULB specific NOC requirements.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify all the departments, services and the approach on integration and then fill into the given template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Introduction

Stakeholders refer to the technical persons and end-users of the OBPS system. The Stakeholders Type masters list allows the registration of stakeholders in the OBPS system. The list of stakeholders varies from one State/ULB to another.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Introduction

The Fee Structure masters list contains the fee details applicable for processing specific services. All fee-related information collected by the authorities during the course of building plan approval is maintained in this masters.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify the combination of attributes for with the fee is defined and then fill into the given template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

About OBPAS

Manual processes related to scrutiny, approval, or rejection of building construction or renovation plans is a time-consuming process for both citizens and employees. The DIGIT OBPAS module automates the entire building plan approval process right from enabling online submission of plans, documents to initiating verification and final approval of the plan. Citizens can now track their plan approval or inspection status, pay fees online, download and print the Permit Order and Occupancy Certificate online. The module streamlines the building plan approval system with configurable workflows for effective management through different phases of approval.

Key Features

• Centralized login page for citizen, officials and stakeholders

• Citizen functionalities

• Online application submission - New construction

• Occupancy certificate request

• Field Inspection Report Capture

• Pay fee online and generate permit order online

• Inspection of applications and online status

• Configurable workflow

• Auto fee calculation

• Online and offline payment collection

• Rejection process

• Revocation process

• Configurable functionalities

Section Overview

This section contains all docs and information required to understand the OBPAS module, its key features, functional scope, and configuration details. Click on the links below to learn more about deploying, configuring, customizing, and using the OBPAS module.

• Functional Specifications

• OBPAS Roadmap

• OBPAS User Manual

• Product Brochure

• OBPAS Workflows

• Master Data Configuration Template

• OBPAS Service Configuration

• Implementation Handbook

• Demo Script

Contact Us

Reach out to us through any of the below-mentioned contact channels for any assistance or additional information on OBPAS module deployment.

Introduction

Town Planning Schemes masters list contains all building plan approval schemes and sub-schemes available for the benefits of the citizens. Create a list of the available schemes and map these schemes to specific Occupancy Types.

Data Table

Data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify all the scheme and sub-schemes and fill into the given template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Configuration Data Templateconfigurable-data-template-scheme_v1.xlsx - 10KB

Sample Datatown-planning-scheme-sample.xlsx - 10KB

Introduction

Building Sub Occupancy details refer to sub-categorization of primary occupancy types. For instance, residential buildings can be further classified as apartments or old age homes depending on the specific usage of the buildings. Refer to the National Bye-Laws to view the prescribed list of sub-occupancy types.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify the sub occupancy which is applicable. Refer to National Bye-Laws to learn more about occupancy types and names.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachment

Configuration Data Templateconfiguration-data-template-building-sub-occupancy_v1.xlsx - 10KB

Sample Datasub-occupancy-sample-data.xlsx - 10KB

Introduction

Building Occupancy classifications help in categorizing structures based on the proposed use of the building. Occupancy categories determine the required permits and approvals. The Building Occupancy types data is hence a vital parameter used to define approval workflows in the OBPS module. Refer to the National Bye-Laws to view the prescribed list of occupancy types.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify the occupancy which is applicable. Refer to National Bye-Laws to learn more about occupancy types and names.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Configauration Data Templateconfiguration-data-template-building-occupancy_v1.xlsx - 10KB

Sample Datasample-occupancy.xlsx - 11KB

Introduction

The Inspection checklist contains the list of activities that a field inspector should consider and check while on the field. The checklist is configurable at the State/ULB level.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definitions

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify all the checkpoints service wise and then fill into the given template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Configuration Data Templateinspection-checklist-template_obps.xlsx - 10KB

Sample Datainspection-checklist-sample_obps.xlsx - 10KB

Introduction to BPA

The Building Plan Approval or BPA module allows stakeholders to submit building plans for approval by the concerned ULB departments. The construction or renovation of buildings is regulated by the Municipal Body in India. One must get permission from ULB prior to construction. This process involves submitting the building plan to ULB along with other documents. The ULB verifies the plan with other documents and approves the construction. The document which authorizes the construction is called Permit Order. One must have this permit order with him till the completion of construction. ULB officials will inspect various stages of construction and make sure it is compliant with the plan. Once the construction is complete, the Inspection Secretary inspects the building and releases a Completion certificate and finally an Occupancy Certificate. This completes the Building Plan Approval process.

Key Features

The module supports the following key functions -

1. eDCR scrutiny

2. Online submission of application for building permits and occupancy certificates

3. Document Scrutiny

4. Field inspection report capture

5. Pay fee, generate permit order and occupancy certificate online

6. Inspection of applications and online status

7. Configurable workflows

8. Auto fee calculation

9. Send applications back to citizens or reject applications

10. Integration with NOC department

User Roles

Refer to the table below to understand the different user roles and the scope of action linked to each role. The applicable user roles and action items can vary from one State to another. DIGIT customizes the workflows to suit the requirements defined at the State level.

Getting Started with BPA

This section of the user manual guides you through the user login process. Citizens can sign up to use the module through the online web portal or the mobile application login interface.

Refer to the Logging Into DIGIT page to learn more about DIGIT user registration, logging in, editing user profile, and logging out.

Using BPA

This section guides you through the details of using the BPA module for each role. Click on the relevant role below to learn more about how to use the module.

Citizens

Citizens represent individuals, groups, and communities who are the building owners or occupants. The BPA module provides the citizens with the scope to view building permit applications submitted by the stakeholders or architects. They can request the stakeholders to make any changes in the application if required. Citizens approve the applications and make the payment.

The citizen can -

1. ​

2. ​

3. ​

4. ​

5. ​​

Register Stakeholders

The citizen user portal allows stakeholders to register themselves on the OBPAS system. Stakeholders constitute architects, builders, engineers, supervisors, or town planners. A unique license number is generated for each stakeholder on the system.

Citizens can have multi-stakeholder access. Hence, a citizen can be registered as an architect, a builder, and a normal citizen.

The registered stakeholder will have state-level access permission to apply for new building permits or occupancy certificates.

To register stakeholders

Navigate to the Building Plan Approval option in the sidebar. Click on the Register Technical Person/Builder card on the screen.

Select the applicable Technical Person License Type in the License Details tab.

Click on the Next Step button to move to the next section of the registration form.

Enter the Applicant Name. Select the applicable Gender of the applicant. Enter the applicant’s Date of Birth, Mobile No., Email, and PAN No. Enter the Permanent Address of the applicant. Scroll down to enter the Correspondence Address. Check the Same as Permanent Address box if both addresses are the same. This will auto-populate the permanent address as the correspondence address.

Click on the Next Step button.

Click on the Upload File button to upload the Required Documents for verification. The list of required documents depends on the selected licensee type. Click on the Next Step button to move to the Summary page of the application.

Check the box in the Declaration section to testify the submitted details in the application. Click on the Submit button. The application is submitted for further processing. A unique Application Number is generated by the system for easy reference. Make a note of this number to track your application status and details.

Now click on the Proceed to Payment button to pay the registration fee.

Click on the Make Payment button.

Select the preferred payment option. Enter the required details to process the payment.

The system displays the payment success acknowledgement message along with the Payment Receipt No. Click on the Download or the Print button above to download or print the payment receipt.

The registration application is now in queue for document verification and approval by the Document Verifier and Approver.

Once the stakeholder is approved the applicant receives a notification. In addition, the Building Permit New Construction, Occupancy Certificate New Building Construction, and the DIGIT DCR Scrutiny options are added to the system menu.

View Application Status

The view application option allows citizens to review the application submitted by the stakeholder. In case there are any mistakes or changes required in the application the citizen can request the stakeholder to make these edits.

To view application status

Navigate to the Building Plan Approval option in the sidebar. Click on My Applications.

The My Applications screen will list all the applications submitted by the stakeholders on behalf of the citizen. The application details will display the status of each application.

Click on the View Details button below the relevant application details. Scroll down the application to view the submitted details. Click on the View History button on the top of the application to check the task and activity updates on the application.

Request edits and approve applications

Building permit applications submitted by the architects or any other stakeholders are routed to the citizens or the owner to verify details. The owner reviews the application details and sends back the application to the stakeholders if there is any mistake or any changes required in the application.

To request edits or approve applications

Navigate to Building Plan Approval menu option in the sidebar. Click on My Applications.

Click on View Details button available for the relevant application.

Scroll down the application page to review the details submitted in the application.

Click on the Take Action button. Click on the Send to Architect button if some details require editing. This will open the Forward Application panel.

Enter the information you want to pass on to the architect in context to the application in the Comments section. Click on the Upload Files button to upload any supporting documents for the application.

Click on the Send To Architect button. The application is now in the stakeholder’s queue for further processing. Click on the Approve button if there are no changes required in the application. This will open the Forward Application panel.

Enter any Comments in context to the application in the panel. Click on the Upload Files button to upload any supporting documents for the application. Click on the Approve button. The system displays the approved success acknowledgement message.

Make Payment

The Make Payment button is enabled once the stakeholder submits the building permit or occupancy certificate application on behalf of the owner.

Click on Application No. for which payment has to be made. The Payment Information details are available on the top of the application.

Click on the Make Payment button at the bottom of the screen.

The Payment Collection Details panel displays the Total Amount payable towards Application Fee along with the break-ups.

Select the relevant payment method. Enter the payment details.

The payment success acknowledgement message is displayed along with the Payment Receipt No. Click on the Download button to view or download the receipt in pdf format or click on the Print button to print the receipt.

Stakeholders

Stakeholders represent the registered builders, architects, town planners, engineers or supervisors. The stakeholder role within the system encompasses submitting details for eDCR scrutiny, obtaining building permit orders, completion certificates, and occupancy certificates.

Stakeholders can

Register other stakeholders

Submit for DIGIT-DCR Scrutiny

The DIGIT-DCR Scrutiny option in the BPA module allows stakeholders to upload and submit building plan diagrams. The scrutiny process checks if the drawing meets the required standards and applicable compliance guidelines. Once the scrutiny is complete, the plan is either approved or rejected depending on the scrutiny findings.

To submit plans and diagrams for DIGIT-DCR Scrutiny

Navigate to the eDCR Scrutiny menu option in the sidebar. Click on the New Building Plan Scrutiny card.

Select the applicable City for the proposed construction. Enter the Applicant Name. Click on the Upload File button to upload the plans and diagrams. The system accepts only .dxf files and the maximum file size should not exceed 30MB.

Click on the Submit button to submit the plans for scrutiny. Click on the Clear Form button to start a fresh application.

The system displays a success acknowledgement message along with a unique Building Plan Scrutiny Number. Note this number for future reference. This number is required at the time of applying for a new building permit.

Click on the Download or Print button to download or print the Scrutiny Report.

The system might reject the submitted building plan if there are any errors or omissions in the plan. Make the corrections and upload the plan for scrutiny once again. Click on the Download or Print button to download or print the Scrutiny Report.

Click on the Create Building Permit Application button to apply for a permit.

Follow the same steps to apply for Occupancy Certificate eDCR Scrutiny for New Building.

Low-risk building permit application

Stakeholders can apply for low-risk building permit applications following the same steps outlined above. Permits for building plans marked as low risk are processed immediately and the stakeholders can download the permit order after submitting the required documents and details.

The key parameters defining low-risk application categories include -

• The height of the building is less than 10 meters

• The building construction site does not fall in any airport zone

• The building occupancy type is purely residential

The permit order issued for low-risk applications can be revoked by the State or ULB authorities if any inconsistencies or instances of non-compliance found during the verification and inspection process.

Apply for Building Permits for New Construction

Stakeholders can apply for building permits for new construction once the eDCR Scrutiny is approved.

To apply for building permits for new construction

Navigate to the Building Plan Approval menu option in the sidebar.

Click on Building Permit New Construction card. Select the City for the proposed construction in the popup window.

Alternatively, click on the Create Building Permit Application button once the DIGIT-DCR scrutiny is accepted.

The Apply for Building Permit form contains 5 sections - Basic Details, Scrutiny Details, Owner Info, Document and NOC Details, and Summary.

Occupancy, Application Type, Risk Type, and Service Type information in the Basic Details panel is auto-populated from the listed DIGIT-DCR scrutiny report. The Risk Type is Low in the case of low-risk permit applications.

Enter any additional comments in the Remarks field.

The system populates the current date as Application Date by default. In the Location Details panel enter Building/Colony Name, Street Name, Mohalla, Pincode, and GIS coordinates. The City field is auto-populated.

In the Details of Plot panel the Plot Area, and Khata No. are auto-populated from the listed eDCR reference document. Enter the Holding No., Plot No. (MSP), and Land Registration Details.

Click on the Next Step button to move to the Scrutiny Details section of the application form. The Scrutiny Details page displays the DIGIT DCR Number, a clickable link to download the Uploaded Diagram, and the Scrutiny Report.

The Occupancy, Sub-Occupancy, and Usage details are auto-populated from the eDCR report. Click on the Next Step button to move to the Owner Info section.

In the Owner Details panel select the applicable Owner Type and Type of Owner Subtype.

Enter the owner’s Mobile No., Applicant Name, Gender, Date of Birth, Email, Guardian’s Name, Relationship with guardian, PAN No., and Correspondence Address in the Owner Information panel.

Check the Is Primary Owner box if the person filling the application details is the primary owner. All system notifications will be sent to the primary owner.

Click on the Next Step button to move to the Document and NOC Details section.

Select the appropriate document type for each of the Required Documents categories. Click on the Upload File button to upload the documents. The permissible document file formats include .pdf and. jpeg extensions.

Scroll down the page to upload the Building Plan Diagram, Fire and Airport Authority NOC Details. If the users have the NOC documents click on the Upload button to attach the documents to the application.

Click on the Next Step button to review the application details. The Summary page displays the payable Application Fee details.

Once the owner approves the application it is put back in the stakeholder’s queue for submission. The stakeholder will find this application in the My Applications page with the status Stakeholder’s submission pending.

Click on the Application Number hyperlink to open the application. Check the Declaration checkbox at the bottom of the application. Scroll down the page and click on the Submit button.

The submit successful acknowledgement message is displayed on the screen. Click on the Make Payment button at the bottom of the screen to pay the application fees.

Apply for Occupancy Certificates for New Building Construction

Stakeholders can apply for occupancy certificates for new building construction once the occupancy eDCR Scrutiny is approved.

To submit for OC eDCR scrutiny

Navigate to eDCR Scrutiny menu option in the sidebar.

Click on Occupancy Certificate eDCR Scrutiny for New Building card. Select City.

Enter the applicable Building Permit Date and the Building Permit Number. Click on the search icon to populate the building permit details. Upload the Building Plan diagram.

Click on the Submit button to process the scrutiny.

Click on the Download or Print button to download or print the Scrutiny Report.

Click on the Create Occupancy Certificate Application button to proceed with the application or you can choose to proceed with the application later. Make a note of the OC Scrutiny Number that is required to create the application.

To apply for building permits for new construction

Navigate to the Building Plan Approval menu option in the sidebar. Click on Occupancy Certificate New Building Construction card.

Enter the applicable City for the new building construction.

Click on the Select button.

Enter the Occupancy Certificate Security Number. (The above steps are not required if the user has selected to create the OC application immediately after the OC scrutiny is completed).

The Application Type, Risk Type, Service Type, Applicant Name, Stakeholder Name, and Building Permit Number details will be auto-populated from the listed OC Scrutiny document.

The Application Date accepts the current date by default. Enter any comments in the Remarks field.

The Occupancy Certificate Scrutiny Details panel displays the eDCR Number, and a clickable link to download the Uploaded Image and Scrutiny Report.

The Actual Building Details are auto-populated from the scrutiny report. A Comparison Report is also generated at this stage. The comparison report provides a comparative assessment between the proposed construction and the actual construction diagram. This report can be downloaded once the OC application is submitted for further processing by the stakeholder.

Enter the Total Buildup Area (Sq Mtrs), Number of Floors, High From Ground Level from Mumty (In mtrs) details in the Actual Building Abstract panel.

Click on the Next Step button to move to the Documents and NOC Details section.

Select the appropriate document type for each of the Required Documents categories. Click on the Upload File button to upload the documents.

Click on the Next Step button to review the application details. The Summary page displays the payable Application Fee details.

Scroll down the page to review the application details. Click on the Send to Citizen button for final review and approval of the owner

To download the Comparison Report

Click on My Applications on the BPA home page.

Click on the relevant Application Number hyperlink to view the application.

DIGIT-Online Building Permission System (OBPS) enables local government to bring in transparency, accountability and time-bound service for the public. With DIGIT-OBPS, professionals like architects, engineers, supervisors can seek permission for construction of a building from any Urban Local Bodies/District Town and Country Planning/Centre for Municipal Administration with a speedy, hassle-free and user-friendly procedure, online.

All content on this page by is licensed under a .

Introduction

The Building Usage data allows States/ULBs to classify the buildings based on occupancy types, sub-types and its actual usage. Permits and approval process are dependent on the Usage type. The Data Table provides the details required to configure the Building Usage types. Refer to the to view the prescribed list of usage types.

Data Table

Data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify all the building usage and its mapping with sub occupancy and then fill into the template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Introduction

Service-wise documents list tells about the documents required for processing of listed services. Citizens can view the checklist based on the selected service. States/ULBs can configure the list of supporting documents required for each service.

Data Table

The data given in the table is sample data for reference.

Procedure

Data Definition

Steps to fill data

1. Download the data template attached to this page.

2. Refer to the ‘Data Definition’ section of this document to understand the headers in the template sheet, their data type, size, and definitions.

3. Reach out to the person who shared the template for further details or to clear your doubts. Identify if the State/ULB has a provision for capturing pipe size for connections.

4. Identify the documents which are needed to avail the services and fill into the given template.

5. Go through the checklist to verify the data. Make sure that each and every point mentioned in the checklist is covered.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data entry requirements are met. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Entity Specific Checklist

There is no separate entity-specific checklist for this entity.

Attachments

Document Verifier (DV)

The Document Verifier (DV) is responsible for verifying the required and supporting documents uploaded by the citizen or the stakeholder with the building permit or occupancy certificate application. The application is forwarded to the Field Inspector for further review once the DV finds the documents uploaded meet the requirements. Else, the application is either sent back to the citizen for refurbishing the documents or rejected.

DV can

Send application back to citizen

DV can send the application back to the citizen for any corrections or if any vital document has not been uploaded. The DV can also upload the documents on behalf of the citizens.

To send the application back to the citizen

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Upload button to upload relevant documents and NOC documents on behalf of the citizen.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Send Back to Citizen button if the documents do not meet the application requirements or any document is missing.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject Application or Revoke Applications

The DV can reject the application if the documents and information furnished by the citizen do not meet the permit or occupancy guidelines.

To reject or revoke applications

Enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Permit orders are sanctioned instantly for low-risk applications. However, the application goes through the normal workflows for document verification, field inspection, and NOC verification. The ULB authorities can revoke the permit order in case any anomalies are detected during the verification process.

Applications can be revoked at any stage by the Document Verifier, Field Inspector, or the NOC Verifier.

To revoke application

Click on the Application No. in the Assigned to Me section of the employee dashboard or enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application. Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application.

Click on the Take Action button at the bottom of the application page once the review is completed.

Click on the Revocate button if the application details do not meet the permit requirements.

Enter the reason for revoking the permit in the Comments field.

Click on Upload Files to attach supporting documents. Click on the Revocate button. The permit order is revocated.

Verify and forward application

The DV verifies and forwards the application if the documents and information provided in the application are found satisfactory and complete.

To verify and forward the application

Enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Click on the View File button to open the documents uploaded in the application. Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Forward button once all documents are verified.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the field inspector for further processing.

Field Inspector (FI)

The field inspector or FI is responsible for conducting the field inspection of the construction site and premises. The FI prepares the inspection report based on the observations on the defined inspection parameters.

The FI can

Prepare Inspection Report

FI prepares the field inspection report and attaches the report to the application.

To prepare the inspection report

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the Application No. or any other search parameter to search for the application. Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details. Enter the Inspection Date and Inspection Time in the Inspection Report -1 panel. FI can add multiple field inspection reports as required.

Mark Yes or No as applicable for each item in the Inspection Checklist. Enter any additional information in the Remarks section available for each item in the checklist.

Select the applicable Document Type for each of the listed Documents. Click on the Upload File button to upload the relevant documents.

Click on +Add Another Field Inspection Report button to append additional inspection details.

Click on the Take Action button at the bottom of the application page once the review is complete.

Send application back to the citizen

To send the application back to the citizen

Click on Send Back to Citizen if any information or document is missing in the application.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject application

The FI can reject the application if the documents and information furnished by the citizen do not meet the permit or occupancy guidelines.

To reject the application

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Forward applications

The FI verifies and forwards the application if the documents and information provided in the application are found satisfactory and complete.

To forward the applications

Click on the Verify and Forward button.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the NOC Verifier for further processing.

NOC Verifier

The NOC Verifier is responsible for checking the no-objection permissions obtained for various civic authorities in context to the building construction. Commonly, a NOC is required from the Airports Authority and the Fire department to certify all guidelines are met by the builder and owner. If all requirements are met the NOC verifier forwards the application to the BPA Approver.

NOC Verifier can

Send back to citizen

The NOC Verifier can send the application back to the citizen in case there are some details missing in the form.

To send the application back to the citizen

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard. Or, enter the Application No. or any other search parameter to search for the application.

Click on the Application No. link to open the application.

Scroll down the application page to review the filled in details.

Click on the View File button to review the NOC documents uploaded with the application. Click on the Upload File button to upload NOC documents on behalf of the NOC issuing authority like Fire or Airport.

Click on the Take Action button at the bottom of the application page once the review is complete.

Click on the Send Back to Citizen button if the documents do not meet the application requirements or any document is missing.

Select the applicable Assignee Name. State the reasons for sending the application back to the citizen in the Comments section.

Click on the Upload Files button to upload any supporting documents. Click on the Send Back to Citizen button.

The application is placed back in the Citizen queue for required edits.

Reject applications

The NOC Verifier can reject the application if the documents and information furnished by the citizen do not meet the prescribed guidelines.

To reject the application

Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Verify and forward applications

The NOC Verifier verifies and forwards the application to the BPA Approver if the documents and information provided in the application are found satisfactory and complete.

To forward the applications

Click on the Verify and Forward button once all details are verified and found satisfactory.

Select the applicable Assignee Name who will carry out the next phase of verification. Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Verify and Forward button.

The application is forwarded to the BPA Approval for final approval.

BPA Approver

The BPA Approver is responsible for approving or rejecting the application for building permits or occupancy certificates. Once approved the owner can download the permit or the occupancy certificate from the portal.

The BPA Approver can

Reject applications

BPA Approver can reject the application if the documents and information furnished by the citizen do not meet the prescribed guidelines.

To reject applications

Click on the Application No. hyperlink available in the list of applications Assigned to Me section of the employee dashboard.

Or, enter the search parameter to find the application pending for approval.

Click on the Application No. link to open the application. Scroll down the application to review the filled in details. Check the applicable conditions in the Permit Conditions list.

Enter any additional Permit Condition in the space given below the list. These conditions will be appended in the permit order. Click on the +Add More button to add more conditions.

Click on the Take Action button. Click on the Reject button if the documents do not meet the application requirements or the information provided in the application is inaccurate.

State the reasons for rejecting the application in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Reject button.

The application is rejected and a notification is sent to the owner informing the same.

Approve applications

The BPA Approver approves the application for a building permit or occupancy certificate once the verification is complete and prescribed guidelines are met.

To approve applications

Click on the Approve button once all requirements and verifications are complete.

Provide any additional information for the assignee in the Comments section. Click on the Upload Files button to upload any supporting documents. Click on the Approve button.

The application is approved.

The citizen or the stakeholder can now download and print the building permit or occupancy certificate from their account only after paying the permit fee. There is no fee applicable for an occupancy certificate.