Service Sub Category GL Code Mapping
Introduction
Service Subcategory is mapped to relevant GL code to help capture the accounting-related parameters for each service subcategory. The same is used to pass the accounting vouchers into the accounting and finance system.
Data Table
Sr.No
Service Subcategory Code*
Service Subcategory (English)*
Service Subcategory (Local Language)*
GLCODE*
ULB CODE
DEPT CODE
FUND Code
1
PEF0478
Parks Entry Fee
पार्क प्रवेश शुल्क
1404007
1001
DEPT_1
01
2
SANT0045
Sanitation Tax
स्वच्छता कर
1405010
1002
DEPT_2
01
The data given in the table above is sample data.
Procedure
Data Definition
Sr. No.
Column Name
Data Type
Data Size
Is Mandatory?
Definition/ Description
1
Service Category
Text
250
Yes
The type of category which is to be mapped with the relevant service subcategory. Click here for Service category reference
2
Service Subcategory (English)
Text
250
Yes
Name of “Service Sub-category” in English. This will help the user to select the Subcategory name while doing the collection. Click here for Service Subcategory reference
3
Service Subcategory (local Language)
Text
250
Yes
Name of “Service Sub-category” in Local Language. This will help the user to select the Subcategory name while doing the collection
4
GLCODE
Alphanumeric
50
Yes
General Ledger Code (GL Code) is a string of alphanumeric characters assigned to each Service. Click here for the General Ledger Code Reference
5
ULB CODE
Alphanumeric
50
No
The CODE which is specified and assigned to each ULB. It refers to the department
6
DEPT CODE
Alphanumeric
50
No
The Master Department Code linked to the“Service Category” at the State Level. The Department Code can be ascertained from the ULB Departments master. Click here to learn more about ULB Departments
7
FUND Code
Text
250
No
The type of fund allocated/associated with the respective service subcategory. Click here for Fund reference
Steps to Fill Data
Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all different types of service subcategory GL code on the basis of ULB’s functions.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Checklist
The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
Sr. No
Checklist Parameter
Example
Entity Specific Checklist
This checklist covers the activities which are specific to the entity. There is no entity-specific checklist activity applicable.
Attachments
Sample Datasample-confugration-data-service-subcategory-gl-code-mapping.xlsx - 11KB
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