Contractors

Introduction

A contractor is a person or firm who undertakes a contract to provide materials or labour to perform a service or do a job.

Contractors are basically who takes up the works which are awarded by the State or a ULB for a set period. For Example Construction of New Roads/Bridges, Maintenance of Parks etc.

Data Table

Sr. No*

Name*

Contractor Code*

Permanent Address*

Correspondence Address

Registration No.*

Contact Person*

Email ID

Mobile No.*

PAN No.

GST/TIN No.

GST registered State/UT

Bank Name

Bank Account No.

IFSC Code

1

Rakesh

RAK00123

#141/25 2nd Cross koramangala Bangalore

#62 5th main road

ITPL Bangalore

NIL

Rakesh

Rakesh@gmail.com

98XXXXXX45

AFRXXXX64N

NIL

NIL

ICICI

000XXXX1234

ICICI0XXXX97

2

ABC Constructions

ABC00143

#1/1 8th Main JP Nagar Bangalore

NIL

Z12345KA2020PTC097654

Mahesh

contact@abcconstruction.com

987XXXXXX65

PNBXXXX78U

22AAAAA0000A1Z5

22AAAAA0000A1Z5

HDFC

987XXXXX64

HDFC0XXXX51

Data given in the table is a sample data.

Procedure

Data Definition

Sr No

Column Name

Data Type

Data Size

Is Mandatory?

Definition/ Description

1

Name

Text

50

Yes

The register Name of the Company/Firm or an Individual Person Name, this will help the user to easily identify the contract assigned and also while generating the bills

2

Contractor Code

Alphanumeric

50

Yes

A unique code that identifies the contractor of the works

3

Permanent Address

Alphanumeric

250

Yes

Company/Firm permanent address or an Individual Person permanent address, this will help the user to send the hard copy document to the contractor. Example, A signed hard copy of the contract

4

Correspondence Address

Alphanumeric

250

No

Alternative address of a Company/Firm or an Individual Person Alternative address

5

Registration No

Alphanumeric

21

Yes

Company/Firm registered number, it’s a unique number assigned by the Registrar of Companies

6

Contact Person

Text

100

Yes

Details of a contact person of an individual or a Company/Firm. This will help the user to contact a person in case of any information required

7

Email ID

Alphanumeric

250

No

Company/Firm email Id or an individual person email Id, with the email Id the contractor, can receive the notification related to works and payments

8

Mobile No

Alphanumeric

12

Yes

Company/Firm Mobile number or an individual person mobile number, the contractor can receive SMS alerts after the bills are processed

9

PAN No

Alphanumeric

10

No

Company/Firm registered PAN number or an individual person PAN number

10

GST/TIN No

Alphanumeric

15

Yes

GST/TIN No: Company/Firm registered GST/TIN number is a Tax Identification Number

11

GST registered State/UT

Alphanumeric

15

Yes

The company/Firm has multiple businesses with the state or union territory a separate registered GST number is a Tax Identification Number

12

Bank Name

Text

50

No

Company/Firm Bank Name in which they hold the account or an individual person Bank account name which he/she holds the account

13

Bank Account No

Alphanumeric

25

No

Company/Firm Bank Account number or an individual person Bank Account number. With the bank account number, the bill payment can be made to the correct account, also while doing the RTGS fund transfer the amount can be transferred to the respective firms or individual account

14

IFSC Code

Alphanumeric

11

No

The Bank IFSC code pertaining to the bank account of the Company/Firm or an Individual person holding a bank account, the IFSC code will be a validation check for the bank account provided by the contractor and useful for the user while doing a bill payment via RTGS

Steps to fill data

  1. Download the data template attached to this page.

  2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

  3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

  4. Identify all different types of contractors.

  5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

  6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Sr. No

Checklist Parameter

Example

1

Make sure that each and every point in this reference list has been taken care of

Checklist

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Sr. No.

Activity

Example

1

The Contractors Code should be alphanumeric and unique

RAK00123

2

The Email ID should be valid Id, email Id should contain the Company/Firm name or an individual personal name before the “@” and the “XXXXX.com” after the “@”

ABCLtd@xeror.com

Attachments

Configuration Data Templateconfiguration-data-template-contractor.xlsx - 9KB

Sample Datasample-confugration-data-contractor.xlsx - 9KB

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