Service Sub Category GL Code Mapping

Introduction

Service Subcategory is mapped to relevant GL code to help capture the accounting-related parameters for each service subcategory. The same is used to pass the accounting vouchers into the accounting and finance system.

Data Table

Sr.No

Service Subcategory Code*

Service Subcategory (English)*

Service Subcategory (Local Language)*

GLCODE*

ULB CODE

DEPT CODE

FUND Code

PEF0478

Parks Entry Fee

पार्क प्रवेश शुल्क

1404007

1001

DEPT_1

SANT0045

Sanitation Tax

स्वच्छता कर

1405010

1002

DEPT_2

The data given in the table above is sample data.

Procedure

Data Definition

Sr. No.

Column Name

Data Type

Data Size

Is Mandatory?

Definition/ Description

Service Category

Text

250

Yes

The type of category which is to be mapped with the relevant service subcategory. Click here for Service category reference

Service Subcategory (English)

Text

250

Yes

Name of “Service Sub-category” in English. This will help the user to select the Subcategory name while doing the collection. Click here for Service Subcategory reference

Service Subcategory (local Language)

Text

250

Yes

Name of “Service Sub-category” in Local Language. This will help the user to select the Subcategory name while doing the collection

GLCODE

Alphanumeric

Yes

General Ledger Code (GL Code) is a string of alphanumeric characters assigned to each Service. Click here for the General Ledger Code Reference

ULB CODE

Alphanumeric

The CODE which is specified and assigned to each ULB. It refers to the department

DEPT CODE

Alphanumeric

The Master Department Code linked to the“Service Category” at the State Level. The Department Code can be ascertained from the ULB Departments master. Click here to learn more about ULB Departments

FUND Code

Text

250

The type of fund allocated/associated with the respective service subcategory. Click here for Fund reference

Steps to Fill Data

Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all different types of service subcategory GL code on the basis of ULB’s functions.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.