Bank Account

Introduction

A bank account is a financial account maintained by a State in which the financial transactions between the bank and a customer are recorded. Each bank sets the terms and conditions for each type of account it offers, which are classified in commonly understood types, such as deposit accounts, credit card accounts, current accounts, loan accounts or many other types of account.

The list of banks account which the ULB holds an account in various banks will have to be created here.

Data Table

Sr. No.*

Bank Branch*

Bank Branch Code*

Account number*

Fund*

Account Type (COA Grouping)*

Description

Usage Type*

Pay to

1

HDFC Bank - Main City

HDFC147

00063897421

Municipal Fund

45020 - Balance with Banks – Main Municipal Fund

45022 - Other Scheduled Banks

RECEIPTS_PAYMENTS

Commissioner

2

SBI Treasury Branch, Kurnool

SB0012

844102001001VN

Municipal Fund

45021 - Nationalised Banks

PD Account-001

RECEIPTS_PAYMENTS

Commissioner, KMC

3

ICICI Bank

ICIC550

02042417454076

Municipal Fund

45021 - Nationalised Banks

P.F. Secondary Edn.Staff

RECEIPTS_PAYMENTS

Commissioner

Data given in the table is a sample data.

Procedure

Data Definition

Sr No

Column Name

Data Type

Data Size

Is Mandatory?

Definition/ Description

1

Bank Branch

Text

50

Yes

The Bank Branch location is the name of the branch of the bank which is registered with Central Bank. It helps to identify any specific branch of the bank

2

Bank Branch Code

Alphanumeric

50

Yes

A unique code that identifies the bank branch, this will help the user to easily identify the bank branch

3

Account number

Alphanumeric

20

Yes

The Account number is a Bank Account number in which State holds a bank account. With the bank account number, the bill payment can be made to the correct account, also while doing the RTGS fund transfer the amount can be transferred to the respective firms or individual account

4

Fund

Text

50

Yes

5

Account Type (COA Grouping)

Alphanumeric

250

Yes

The Account Type indicates the type of account which the state hold an account in a particular branch of the bank. This is also selected from the list of minor or sub minor codes under “450” Major head

6

Description

Text

250

No

A short description is given to the account type

7

Usage Type

Text

250

Yes

The Usage type indicates a bank account is used for, whether a particular account is used to make payments or used for collection purpose and used for both receipt & payment purpose

8

Pay To

Text

100

No

The “Pay To” indicates payments to be made to a particular bill or paying the relevant government department all the statutory remittances like Provident fund, TDS, etc using the particular bank account

Steps to fill data

  1. Download the workflow template attached to this page.

  2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

  3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

  4. Identify all bank branch within the State.

  5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

  6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Sr. No

Checklist Parameter

Example

1

Make sure that each and every point in this reference list has been taken care of

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Sr. No.

Activity

Example

1

The Fund Name should not contain any special characters

Municipal Fund : [Allowed]

#Municipal Fund! : [Not allowed]

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