Contractors
Introduction
A contractor is a person or firm who undertakes a contract to provide materials or labour to perform a service or do a job.
Contractors are basically who takes up the works which are awarded by the State or a ULB for a set period. For Example Construction of New Roads/Bridges, Maintenance of Parks etc.
Data Table
Sr. No*
Name*
Contractor Code*
Permanent Address*
Correspondence Address
Registration No.*
Contact Person*
Email ID
Mobile No.*
PAN No.
GST/TIN No.
GST registered State/UT
Bank Name
Bank Account No.
IFSC Code
1
Rakesh
RAK00123
#141/25 2nd Cross koramangala Bangalore
#62 5th main road
ITPL Bangalore
NIL
Rakesh
Rakesh@gmail.com
98XXXXXX45
AFRXXXX64N
NIL
NIL
ICICI
000XXXX1234
ICICI0XXXX97
2
ABC Constructions
ABC00143
#1/1 8th Main JP Nagar Bangalore
NIL
Z12345KA2020PTC097654
Mahesh
contact@abcconstruction.com
987XXXXXX65
PNBXXXX78U
22AAAAA0000A1Z5
22AAAAA0000A1Z5
HDFC
987XXXXX64
HDFC0XXXX51
Data given in the table is a sample data.
Procedure
Data Definition
Sr No
Column Name
Data Type
Data Size
Is Mandatory?
Definition/ Description
1
Name
Text
50
Yes
The register Name of the Company/Firm or an Individual Person Name, this will help the user to easily identify the contract assigned and also while generating the bills
2
Contractor Code
Alphanumeric
50
Yes
A unique code that identifies the contractor of the works
3
Permanent Address
Alphanumeric
250
Yes
Company/Firm permanent address or an Individual Person permanent address, this will help the user to send the hard copy document to the contractor. Example, A signed hard copy of the contract
4
Correspondence Address
Alphanumeric
250
No
Alternative address of a Company/Firm or an Individual Person Alternative address
5
Registration No
Alphanumeric
21
Yes
Company/Firm registered number, it’s a unique number assigned by the Registrar of Companies
6
Contact Person
Text
100
Yes
Details of a contact person of an individual or a Company/Firm. This will help the user to contact a person in case of any information required
7
Email ID
Alphanumeric
250
No
Company/Firm email Id or an individual person email Id, with the email Id the contractor, can receive the notification related to works and payments
8
Mobile No
Alphanumeric
12
Yes
Company/Firm Mobile number or an individual person mobile number, the contractor can receive SMS alerts after the bills are processed
9
PAN No
Alphanumeric
10
No
Company/Firm registered PAN number or an individual person PAN number
10
GST/TIN No
Alphanumeric
15
Yes
GST/TIN No: Company/Firm registered GST/TIN number is a Tax Identification Number
11
GST registered State/UT
Alphanumeric
15
Yes
The company/Firm has multiple businesses with the state or union territory a separate registered GST number is a Tax Identification Number
12
Bank Name
Text
50
No
Company/Firm Bank Name in which they hold the account or an individual person Bank account name which he/she holds the account
13
Bank Account No
Alphanumeric
25
No
Company/Firm Bank Account number or an individual person Bank Account number. With the bank account number, the bill payment can be made to the correct account, also while doing the RTGS fund transfer the amount can be transferred to the respective firms or individual account
14
IFSC Code
Alphanumeric
11
No
The Bank IFSC code pertaining to the bank account of the Company/Firm or an Individual person holding a bank account, the IFSC code will be a validation check for the bank account provided by the contractor and useful for the user while doing a bill payment via RTGS
Steps to fill data
Download the data template attached to this page.
Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.
Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.
Identify all different types of contractors.
Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.
Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.
Checklist
The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.
Common Checklist
This checklist covers all the activities which are common across the entities.
Sr. No
Checklist Parameter
Example
Entity Specific Checklist
This checklist covers the activities which are specific to the entity.
Sr. No.
Activity
Example
1
The Contractors Code should be alphanumeric and unique
RAK00123
2
The Email ID should be valid Id, email Id should contain the Company/Firm name or an individual personal name before the “@” and the “XXXXX.com” after the “@”
ABCLtd@xeror.com
Attachments
Configuration Data Templateconfiguration-data-template-contractor.xlsx - 9KB
Sample Datasample-confugration-data-contractor.xlsx - 9KB
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