Birth & Death Employee User Manual
Illustrative guide to the employee portal
Employees
The Registrars/concerned employees receive the birth or death records from the hospitals, morgues, or other concerning bodies, and they create registrations through the system.
The employees can -
View reports
Search Applications
Log in as an employee for the Birth or Death Module viewer role.
Click on the Birth Certificate card on the home screen.
Enter the mandatory fields in the Search Registry like the Date range and the City.
Use the advanced search options to find specific applications.
Click on the link titled View for the desired application from the search result.
The Registration Details with all the information related to the concerned registrations are displayed on the screen.
Click on the printer icon in the search results page in the top right corner.
A list of all the registrations for the applied date filter is displayed and is available to download and print.
Create Registrations
Log in as an employee for the Birth or Death Module Creator role.
Click on the Birth Certificate option in the side panel.
Click on Birth Registration when the side panel expands.
Fill in the required fields on the registration details page. All fields marked with (*) are mandatory.
Enter the Father’s and Mother’s Information for birth certificate registration.
Enter the Address of Parents at the Time of Birth and the Permanent Address of Parents. Enter Informant’s Information if applicable.
Click on the Submit button once all details are filled in and reviewed.
Click on Proceed to submit and Cancel to go back to edit the registration.
The registration is completed successfully.
Edit Registrations
Log in as an employee for the Birth or Death Module Editor role.
Enter the date range and City on the search page. Click on Search Registry. The relevant applications are listed on the screen. Click on the View option next to the desired application to make edits.
The corresponding registration details are displayed. Click on the Edit button on the top right corner of the page.
Tick the check box saying This is a Legacy Record. Proceed to make the edits in the registration form as required and click on Update. The previous record is now updated.
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