Service Sub Category GL Code Mapping

Introduction

Service Subcategory is mapped to relevant GL code to help capture the accounting-related parameters for each service subcategory. The same is used to pass the accounting vouchers into the accounting and finance system.

Data Table

Sr.No	Service Subcategory Code*	Service Subcategory (English)*	Service Subcategory (Local Language)*	GLCODE*	ULB CODE	DEPT CODE	FUND Code
1	PEF0478	Parks Entry Fee	पार्क प्रवेश शुल्क	1404007	1001	DEPT_1	01
2	SANT0045	Sanitation Tax	स्वच्छता कर	1405010	1002	DEPT_2	01

The data given in the table above is sample data.

Procedure

Data Definition

Sr. No.	Column Name	Data Type	Data Size	Is Mandatory?	Definition/ Description
1	Service Category	Text	250	Yes	The type of category which is to be mapped with the relevant service subcategory. Click here for Service category reference
2	Service Subcategory (English)	Text	250	Yes	Name of “Service Sub-category” in English. This will help the user to select the Subcategory name while doing the collection. Click here for Service Subcategory reference
3	Service Subcategory (local Language)	Text	250	Yes	Name of “Service Sub-category” in Local Language. This will help the user to select the Subcategory name while doing the collection
4	GLCODE	Alphanumeric	50	Yes	General Ledger Code (GL Code) is a string of alphanumeric characters assigned to each Service. Click here for the General Ledger Code Reference
5	ULB CODE	Alphanumeric	50	No	The CODE which is specified and assigned to each ULB. It refers to the department​
6	DEPT CODE	Alphanumeric	50	No	The Master Department Code linked to the“Service Category” at the State Level. The Department Code can be ascertained from the ULB Departments master. Click here to learn more about ULB Departments
7	FUND Code	Text	250	No	The type of fund allocated/associated with the respective service subcategory. Click here for Fund reference

Steps to Fill Data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Identify all different types of service subcategory GL code on the basis of ULB’s functions.

5. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

6. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Sr. No	Checklist Parameter	Example
1	Make sure that each and every point in this reference list has been taken care of	​Checklist​

Entity Specific Checklist

This checklist covers the activities which are specific to the entity. There is no entity-specific checklist activity applicable.

Attachments

Configuration Data Templateconfiguration-data-template-service-subcategory-gl-code-mapping.xlsx - 11KB

Sample Datasample-confugration-data-service-subcategory-gl-code-mapping.xlsx - 11KB

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