System Users

Introduction

A system user is a person who uses the application service. A user often has a user account and is identified to the system by a username. A user is a person who accesses a particular application to perform a set of actions.

Each user has a certain number of set tasks, the user would be allowed to perform a task by assigning particular roles which are Super Admin, Trade License Approver, Data Entry Admin and Trade License document verifier etc.

Data Table

Sl No.	Name*	Mobile No*	Father/Husband's Name *	Gender *	Date of Birth*	Email	Correspondence Address *	ULB*	Role*	Employment Type *	Current Assignment	Status *	Hierarchy *	Boundary Type *	Boundary *	Assigned from Date*	Department*	Designation*
1	Pooja	9999999999	Mr.Bala Chandra	FEMALE	22/01/1987	[e-mail]	Nagar Nigam Haldwani-PIN CODE-263139	Haldwani	Super User	PERMANENT	Yes	EMPLOYED	REVENUE	City	Haldwani	05/10/2019	Revenue	Tax Inspector
2	M.C. Joshi	9999999999	Late Jai Dutt Joshi	MALE	04/08/1965	[e-mail]	Nagar Nigam Haldwani	Haridwar	TL Counter Employee	PERMANENT	Yes	EMPLOYED	REVENUE	City	Haldwani	30/10/2019	Revenue	Tax Collector

Data given in the table is sample data for reference.

Procedure

Data Definition

Sr No	Column Name	Data Type	Data Size	Is Mandatory?	Definition/ Description
1	Name	Text	256	Yes	The Name of his/her to whom the access to the system is provided, so he/she can use the application to perform the role function assigned
2	Mobile Number	Alphanumeric	10	Yes	The Mobile number of his/her to whom the access to an application provided. The mobile number is relevant so in an emergency case the person can be contacted
3	Father/Husband's Name	Text	256	Yes	The Name of the Father/Husband of his/her to whom the access to an application provided. This information is for internal records
4	Gender	Text	64	Yes	The Gender of the individual person. This information is for internal records
5	Date of Birth	Date	10	Yes	The Date of birth of the individual person. This information is for internal records
6	Email	Alphanumeric	256	No	The email id of his/her, this email id is linked to receiving all the official communication from the customers and other counterparts
7	Correspondence Address	Text	256	Yes	The address of his/her, this information is saved for internal records
8	ULB	Text	256	Yes	A ULB to be assigned against the individual employee, So that the assigned role can perform his/her duty within that assigned ULB
9	Role	Text	256	Yes	A Role is a permission for users to perform a group of tasks, a role is assigned to the user to perform a function within the application. A user can be assigned multiple roles. Click User Roles for the Role master Data
10	Employment Type	Text	256	Yes	The employment types indicate the type of contract which he/she hold with the organization. This indicates whether he/she is a permanent employee or a contract employee for short period. The employment type “Permanent”, “Temporary”, “DailyWages” and “Contract” either one should be selected
11	Current Assignment	Text	64	Yes	The current assignment type to indicate whether the employee is currently assigned to a particular department and designation. A user can be also be assigned multiple assignments to perform his/her function
12	Status	Text	256	Yes	The Status indicates the type of status which he/she hold, whether employed or not within the organization
13	Hierarchy	Text	256	Yes	The hierarchy indicates the hierarchy type for the Boundary to which he/she is assigned
14	Boundary Type	Text	256	Yes	The boundary type indicates assigning a city to his/her role within the organization. A user can be assigned multiple Boundary Type to perform in different function. (Example: City, Zone, Block and Locality)
15	Boundary	Text	256	Yes	The boundary indicates assigning a particular city to his/her role wherein they perform role function of the application for the particular city. A user can be assigned multiple Boundary to perform in a different location (Example: City Name and Tenant Zone)
16	Assigned from Date	Date	10	Yes	The assigned from date indicates the date from which his/her role is assigned to perform the role function assigned
17	Department	Text	256	Yes	The Department indicates the particular department to which his/her role is assigned
18	Designation	Text	256	Yes	The designation indicates a particular designation is assigned to his/her role

Steps to fill data

1. Download the data template attached to this page.

2. Have it open and go through all the headers and understand the meaning of them by referring 'Data Definition' section.

3. Make sure all the headers, its data type, field size and its definition/ description is understood properly. In case of any doubt, please reach out to the person who has shared this document with you to discuss the same and clear out the doubts.

4. Start filling the data starting from serial no. and complete a record at once. repeat this exercise until the entire data is filled into a template.

5. Verify the data once again by going through the checklist and taking care of each and every point mentioned in the checklist.

Checklist

The checklist is a set of activities to be performed once the data is filled into a template to ensure data type, size, and format of data is as per the expectation. These activities have been divided into 2 groups as given below.

Common Checklist

This checklist covers all the activities which are common across the entities.

Sr. No	Checklist Parameter	Example
1	Make sure that each and every point in this reference list has been taken care of	Checklist

Entity Specific Checklist

This checklist covers the activities which are specific to the entity.

Sr. No.	Activity	Example
1	The Name should not have any special character	Pooja : [Allowed] #Pooja! : [Not allowed]
2	The date should be in DD/MM/YYYY format	DD/MM/YYYY : [Allowed] YYYY/DD/MM : [Not allowed]
3	The Email ID should be valid Id, email Id should contain the Company/Firm name or an individual personal name before the “@” and the “XXXXX.com” after the “@”	[e-mail]

Attachments

9KB

configuration-data-template-system-user.xlsx

11KB

sample-confugration-data-system-user.xlsx

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